Kimley-Horn
A multidisciplinary engineering and planning firm offering innovative solutions in various sectors.
Administrative Assistant
Administrative support for office tasks, scheduling, travel, billing, and client documents.
Job Highlights
About the Role
The assistant will handle document preparation, calendar management, travel coordination, invoicing support, reception duties, supply ordering, and occasional event planning and errands. • Revise client proposals, fee estimates, scopes of services, forms, progress reports, and other project documents. • Produce plans, project manuals, and reports, including copying, printing, binding, filing, and scanning. • Compile meeting agendas, minutes, and miscellaneous documents. • Manage Outlook calendars, schedule meetings and calls. • Arrange travel and process expense reports. • Support monthly invoicing activities. • Coordinate with other administrative staff and firm leaders. • Handle reception duties: answer/direct calls, manage packages, greet visitors. • Order and replenish office supplies; maintain production, supply, and common areas. • Assist with event planning, coordination, and occasional errands.
Key Responsibilities
- ▸report production
- ▸calendar management
- ▸travel coordination
- ▸invoicing support
- ▸reception
- ▸supply ordering
What You Bring
Ideal candidates have at least two years of corporate administrative experience or a bachelor’s degree, strong communication and MS Office skills, and the ability to maintain confidentiality while juggling competing priorities. • Minimum 2+ years corporate/professional administrative experience or a Bachelor’s degree. • Excellent verbal and written communication, with strong grammar and proofreading skills. • Proficient in the Microsoft Office Suite. • Professional, organized, client-oriented, and deadline-driven with proven confidentiality. • Ability to anticipate needs, prioritize tasks, and work independently. • Positive team player committed to quality; self-starter comfortable with traveling leadership. • Preferred: contract management, billing, graphics, and PowerPoint experience.
Requirements
- ▸2+ years
- ▸bachelor's
- ▸ms office
- ▸powerpoint
- ▸communication
- ▸team player
Benefits
Employees enjoy a generous retirement match, comprehensive health coverage, flexible time off, financial wellness programs, professional development opportunities, and family-friendly policies. • 2-to-1 company match on up to 4% of eligible compensation plus profit-sharing. • Low-cost medical, dental, and vision insurance options. • Flexible time off, personal leave, floating holidays, and half-day Fridays. • Financial wellness programs including student loan matching and performance bonuses. • Tuition reimbursement and extensive internal training for professional development. • Family-friendly benefits such as new parent leave, family-building assistance, and childcare resources.
Work Environment
Office Full-Time