Construction Project Coordinator

About the Role

The coordinator provides administrative and coordination support to Building Services Project Managers, maintaining organized and accurate project files, documentation, and records. They write, track, and reconcile purchase orders while assisting with invoice processing and job cost documentation. Scheduling responsibilities include assigning technicians to jobs and coordinating timelines with project teams and field leadership. Additional duties involve supporting project scheduling, meeting coordination, documentation tracking, and follow‑up on action items, as well as facilitating communication among project teams, technicians, vendors, and internal departments. • Support Building Services Project Managers with administrative coordination. • Maintain accurate project documentation and records. • Process, track, and reconcile purchase orders and invoices. • Assign technicians and coordinate job schedules with field teams. • Facilitate communication among project teams, vendors, and internal departments. • Assist in project scheduling, meeting organization, and action‑item follow‑up.

Key Responsibilities

• ▸documentation
• ▸purchase orders
• ▸invoice processing
• ▸job scheduling
• ▸technician scheduling
• ▸team coordination

What You Bring

Successful candidates will have experience in construction administration or project coordination and possess strong organizational and time‑management skills to handle multiple priorities. Proficiency in Microsoft Office, especially Word, Excel, and SharePoint, is required, and the ability to learn new software platforms such as ERP or project‑management tools is essential. Excellent communication and interpersonal abilities are needed for interaction with project teams, technicians, vendors, and subcontractors. Experience with purchase orders, invoicing, or basic reconciliations is a plus, and a detail‑oriented, proactive, team‑focused mindset is valued. • Utilize Microsoft Office and adapt to new ERP/project‑management software. • Demonstrate strong organization, time‑management, and communication skills. • Possess construction administration or coordination experience; PO/invoicing experience a plus.

Requirements

• ▸microsoft office
• ▸erp
• ▸construction admin
• ▸project coordination
• ▸time management
• ▸communication

Benefits

Brooks Building Solutions is a Metro Jacksonville Top Workplace (2024 & 2025) and a leader in HVAC, building automation, and energy‑efficient solutions, employing over 140 professionals in a collaborative culture. Employees receive competitive pay, eight paid holidays, generous PTO (including the day after Thanksgiving and a half‑day on Christmas Eve), health benefits with HSA contributions, a 401(k) plan with company match, and a company‑wide bonus structure tied to revenue performance. The firm emphasizes career development, mentorship, and direct access to leadership, fostering an environment where ideas, growth, and impact are valued. Brooks Building Solutions is an equal‑opportunity employer committed to merit‑based decisions and nondiscrimination. • Receive competitive hourly wage, paid holidays, PTO, health benefits with HSA, 401(k) match, and revenue‑based bonus eligibility.

Work Environment

Office Full-Time