Property Management Coordinator

About the Role

The Property Management Coordinator provides essential administrative support to the executive team, ensuring smooth operations within the Property Management department. This non-exempt position reports to the Chief Operating Officer and Senior Director of Property Operations, with a Monday‑Friday schedule and occasional overtime. The coordinator assists with report preparation, data analysis, documentation maintenance, and day‑to‑day correspondence, contributing to departmental productivity and effectiveness. • Maintain departmental records in SharePoint. • Verify tenant refund checks and confirm deposit accounting. • Participate in collections for current and former tenants. • Communicate with on‑site employees and residents as needed. • Prepare inter‑company reimbursement invoices. • Analyze weekly resident demographics, insurance, delinquency, and work order reports and provide feedback. • Generate retail billings per lease terms and submit for reimbursement. • Assist in compiling monthly reporting packages for all locations. • Support due‑diligence activities for acquisitions and dispositions. • Organize company events. • Conduct annual lease file audits at each property to ensure record accuracy. • Help prepare annual operating budgets for all properties.

Key Responsibilities

• ▸sharepoint records
• ▸invoice preparation
• ▸data analysis
• ▸reporting packages
• ▸due diligence
• ▸lease audits

What You Bring

Candidates need at least three years of real‑estate or property‑management experience, strong communication, organizational and analytical skills, proficiency in Microsoft Office, and a positive “can‑do” attitude; Yardi experience is a plus, and a background check is required. • Minimum three years experience in real estate or property management. • Preferred experience with Yardi software. • Excellent communication, attention to detail, and customer service skills. • Strong organizational, time‑management, and interpersonal abilities. • Proficient in Microsoft Office (Word, Excel, PowerPoint). • Demonstrated analytical skills with ability to interpret data and manage multiple projects. • Ability to thrive in a fast‑paced environment, multitask, and prioritize duties. • Positive “can‑do” attitude and ability to pass a background check. • Willingness to travel occasionally, including daily or overnight trips.

Requirements

• ▸3+ years
• ▸yardi
• ▸microsoft office
• ▸communication
• ▸organizational
• ▸analytical

Benefits

Employees receive 15 days PTO after 90 days (increasing with tenure), paid holidays, housing discounts, health/vision/dental plans with employer contributions, life and accident insurance, short‑term disability, a 401(k) plan, and cell‑phone and mileage reimbursement. • 15 days PTO after 90 days of employment, increasing with tenure. • Industry‑leading paid holidays. • Generous housing discounts. • Health, vision, and dental insurance with employer contributions. • Employer‑covered group life insurance. • Voluntary life and accident insurance options. • Short‑term disability coverage. • 401(k) retirement plan. • Cell‑phone and mileage reimbursement.

Work Environment

Onsite