Contract Specialist

About the Role

The position supports the USPS Program Management team, invoicing team, and accounting personnel in handling client Work Orders, consultant Task Orders, Agreements, Purchase Orders, and invoices. Candidates should understand construction and renovation scopes and have experience managing multi‑million‑dollar contracts. • Convert scope, deliverables, and fees into templated contracts; review for accuracy, obtain approvals, and upload to repository. • Track contracts through the lifecycle, ensure proper workflow, and follow up with approvers. • Manage client‑issued Work Orders and related consultant task orders or agreements. • Assist vendors in setting up supplier accounts and guide them through contract and payment procedures. • Collaborate with project teams to confirm sufficient funding for work execution. • Validate vendor invoices against contracts, Work Orders, Task Orders, and supporting documents for accuracy and compliance. • Resolve invoice, Work Order, Task Order, and agreement issues in coordination with vendors and Accounts Payable. • Track invoices from submission through payment, ensuring adherence to submission requirements and AP processes. • Maintain an invoice log and dashboard to capture all invoices, categorize issues, and calculate metrics. • Compile monthly reports for client approval. • Provide additional financial administration support to project teams and central services as needed. • Execute the Project Financial Accounting Process in line with established procedures and plans. • Support internal and external audits for projects. • Adhere to applicable SOX control responsibilities. • Develop and implement contracting strategies, including risk quantification and allocation. • Draft bespoke contract schedules and clauses; review contract documents prepared by others. • Coordinate inputs from technical, legal, and financial team members.

Key Responsibilities

• ▸contract management
• ▸invoice tracking
• ▸vendor coordination
• ▸financial reporting
• ▸audit support
• ▸funding confirmation

What You Bring

Proficiency in Microsoft Excel and knowledge of Bluebeam are required. A bachelor’s degree in construction management, architecture, engineering, or a related field and 3‑5 years of relevant experience are required. • Bachelor’s degree in construction management, architecture, engineering or related field. • 3‑5 years of relevant experience. • Knowledge of various construction contract forms and multi‑contract environments. • Experience with GMP/Lump Sum or similar project‑financed contracts (desired). • Background supporting contract development across data centers, retrofits, and real estate (client‑side). • Understand contract pricing mechanisms within standard forms. • Strong communication and stakeholder liaison abilities.

Requirements

• ▸bachelor's
• ▸3-5 years
• ▸excel
• ▸bluebeam
• ▸communication
• ▸contract

Benefits

Turner & Townsend promotes a healthy, productive, and flexible work environment that respects work‑life balance and values diversity and inclusion. The company is an equal‑opportunity employer and does not charge candidates any recruitment fees.

Work Environment

Office Full-Time