Executive Assistant

About the Role

• Provide a high level of administrative support to a team of senior Engineering executives • Play a vital part in supporting various projects and programs • Collaborate closely with a team of Administrative Assistants who assist our office leadership • Be a key contributor to the leadership team, ensuring that it runs smoothly and efficiently • Provide comprehensive administrative support to members of our office leadership team, including travel, expense, calendar, meeting and call scheduling, document preparation, and outgoing communications • Attend meetings, take detailed notes, and prepare initial drafts of minutes and summaries • Build strong working relationships with other administrative staff and senior leaders

Key Responsibilities

• ▸administrative support
• ▸travel coordination
• ▸calendar management
• ▸meeting minutes
• ▸document preparation
• ▸team collaboration

What You Bring

• High school diploma or equivalent and a minimum of 9 years of experience supporting a senior executive team • Prior experience in a corporate environment is preferred • Exceptional organizational and time management skills • Effective communication skills and an ability to build working relationships at all levels of the organization • Strong writing, editing, and proofreading abilities • Proficiency in the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook • Ability to thrive in a fast-paced work environment • Strong attention to detail • Ability to work independently and collaboratively as part of a team • Problem-solving ability, with a resourceful can-do attitude • Familiarity with Concur is a plus

Requirements

• ▸high school
• ▸9 years
• ▸microsoft office
• ▸concur
• ▸organizational
• ▸problem solving

Benefits

At Kimley-Horn, we do things differently, placing people, clients, and employees at the forefront. Our culture prioritizes client success and provides an environment where employees can flourish. We pride ourselves on employee retention, a robust benefits package, and company values that have kept us on Fortune’s “100 Best Companies to Work” list for 18 years. • Exceptional Retirement Plan: 2-to-1 company match on up to 4% of eligible compensation and additional profit-sharing contribution • Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options • Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays • Financial Wellness: Student loan matching in our 401(k) and performance-based bonuses • Professional Development: Tuition reimbursement and extensive internal training programs • Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources

Work Environment

Office Full-Time