Mastec Communications Group
Provides infrastructure, construction, and engineering services for telecommunications and energy sectors.
Document Management Specialist
Manage and control project documentation, ensuring compliance and secure access.
Job Highlights
About the Role
The Document Management Specialist reports to the Project Controls Manager and is responsible for cataloging and recording all project‑related documentation, covering production, engineering, controls, and operations. The role ensures organized records for internal stakeholders such as project managers, engineers, superintendents, and external parties like regulatory agencies. Key duties include administering document access rights and revision control, developing system features and workflows, conducting needs assessments, and implementing scanning and automated data‑entry processes. The specialist also prepares official document changes, monitors regulatory compliance, documents technical specifications, and validates project processes to meet contractual obligations, while providing accurate reporting to clients. • Administer document and system access rights and revision control • Develop and configure document management system features, including user interfaces and workflow procedures • Conduct needs assessments to identify department and end‑user document requirements • Implement scanning and automated data‑entry processes using imaging devices and software • Prepare and record official document changes, coordinating with legal and compliance staff • Monitor regulatory activity to ensure compliance with records and document‑management laws • Document technical specifications for new or proposed content‑management systems • Ensure accurate and timely reporting of document deliverables to clients
Key Responsibilities
- ▸access rights
- ▸workflow development
- ▸needs assessment
- ▸scanning automation
- ▸compliance monitoring
- ▸client reporting
What You Bring
Ideal candidates have at least two years of document‑management experience on major contracts, are computer literate with Windows, Microsoft Office, SharePoint, and Adobe, and have a proven record of working in cross‑functional teams to ensure project compliance and reporting. A proactive, self‑motivated attitude, a Bachelor’s degree (preferred), and local area experience are also valued. • Minimum 2 years experience in document management for major contract delivery • Proficient with Windows, Microsoft Office (Word, Access, Excel, PowerPoint), SharePoint, and Adobe • Demonstrated ability to work cross‑functionally and provide accurate data for project compliance
Requirements
- ▸2 years
- ▸document management
- ▸microsoft office
- ▸sharepoint
- ▸adobe
- ▸bachelor’s
Benefits
MasTec offers a competitive compensation package that includes 401(k) with company match, an Employee Stock Purchase Plan, health, dental and vision insurance, life and disability coverage, flexible spending accounts, and an Employee Assistance Program. Employees also receive paid time off, holidays, family and medical leave, and paid sick time, supporting a healthy work‑life balance. The company is an equal‑opportunity employer committed to non‑discriminatory hiring practices. • 401(k) plan with company match • Employee Stock Purchase Plan (ESPP) • Medical, dental, and vision insurance plus flexible spending accounts • Life, short‑term and long‑term disability insurance • Paid time off, holidays, family/medical leave, and paid sick time • Employee Assistance Program (EAP) supporting health and wellness
Work Environment
Office Full-Time