Special Events Coordinator

About the Role

• Conduct site inspections, permit hearings, and planning meetings before event execution. • Build strategic relationships with national partners to improve event quality and customer satisfaction. • Communicate regularly with project directors, marketing directors, and sales managers to keep events on schedule. • Develop site‑specific operational plans covering traffic management, parking, waste management, pedestrian flow, and emergency services. • Forecast resource needs, create staffing plans, and supervise resource allocation for each event. • Lead venue relations throughout the event lifecycle and manage schedules, budgets, and status tracking. • Source venues, engage catering services, and negotiate agreements with providers and subcontractors to achieve cost‑effective, high‑quality delivery. • Prepare and submit purchase orders, secure all necessary permits, and maintain positive vendor relationships. • Coordinate with internal departments to ensure seamless event delivery. • Create and distribute detailed itineraries, anticipate guest needs, and manage shipping and transport of event supplies. • Research current event trends and apply best practices to enhance event experiences. • Deliver outstanding customer service in line with Hilton’s company standards.

Key Responsibilities

• ▸site inspections
• ▸operational planning
• ▸resource planning
• ▸venue management
• ▸vendor negotiation
• ▸logistics management

What You Bring

We are looking for enthusiastic hospitality professionals who are passionate about creating lasting vacation memories for owners and guests at our resort properties. As a Coordinator, Special Events, you will assist in the creation, development, and implementation of special events within a designated region, contributing to a fast‑paced and rewarding career. Qualified candidates must have 1–2 years of event‑management experience in direct‑to‑consumer sales, strong organizational and administrative abilities, and proficiency with Microsoft Office applications such as Word, Excel, and Outlook. Flexibility to work any day, including weekends and holidays, is required.

Requirements

• ▸event management
• ▸1–2 years
• ▸direct sales
• ▸organizational
• ▸microsoft office
• ▸flexibility

Benefits

Hilton offers health benefits and 401(k) enrollment starting on the first day of employment. Employees also enjoy the HiltonGO discount program, which allows stays at Hilton Hotels for as little as $35 per night. Hilton Grand Vacations leads the vacation‑ownership industry with a strong focus on innovation, quality, and continued growth. Our success is driven by dedicated Team Members who uphold our high standards of service.

Work Environment

Onsite