Transaction Coordinator

About the Role

In the general/operations area, the coordinator acts as the primary liaison between brokerage, operations, and corporate finance, delivering outstanding customer service to internal teams and external clients. Transaction duties include managing the brokerage pipeline with 100 % accuracy, reviewing and submitting commercial real‑estate deals for revenue recognition, collecting and validating required documents, and maintaining the lease database. The coordinator also calculates and generates invoices within 48 hours, processes all transactions in the JLL database, and provides reporting to support business development, revenue projections, and collections. Finance responsibilities involve managing property marketing reimbursables by validating contracts, tracking projects, and handling billing and accounts receivable. The role collaborates with operations, brokerage, and finance leadership to update important financial reports and ensure timely collections. • Provide white‑glove transaction support to a dynamic broker team. • Act as primary liaison between brokerage, operations, and corporate finance. • Manage the brokerage pipeline with 100 % accuracy and maintain lease databases. • Review, submit, and validate commercial real‑estate deals for revenue recognition. • Calculate and generate invoices within 48 hours of request. • Produce reporting for leadership, business development, and revenue projections. • Oversee property marketing reimbursables, contract validation, and AR billing. • Partner with finance leadership to update key financial reports.

Key Responsibilities

• ▸pipeline management
• ▸lease database
• ▸invoice generation
• ▸reporting
• ▸ar billing
• ▸financial reporting

What You Bring

We are seeking a Transaction Coordinator to join our Markets Operations team. The role provides white‑glove transaction support to a highly dynamic broker team, requiring meticulous attention to detail, a focus on deadlines, and the ability to manage up. The position offers exposure to all aspects of the commercial real‑estate business and close collaboration with local marketing, research, finance, HR partners, and executive leadership. Qualifications include a bachelor’s degree and 2‑3 years of relevant experience in a professional environment. Candidates must be resourceful, proactive problem‑solvers with strong Excel and Adobe Acrobat skills, excellent written and oral communication, and the ability to work independently and in a team under fast‑paced, deadline‑driven conditions. • Require a bachelor’s degree and 2‑3 years of professional experience. • Demonstrate strong Excel, Adobe Acrobat, and Microsoft Office proficiency. • Possess excellent written and oral communication and time‑management skills.

Requirements

• ▸bachelor's
• ▸2-3 years
• ▸excel
• ▸adobe acrobat
• ▸microsoft office
• ▸communication

Benefits

The estimated compensation range is $70,000–$75,000 annually, based on location in Menlo Park or San Francisco, CA. Benefits include a 401(k) match, comprehensive medical, dental, and vision coverage, paid parental leave at 100 % salary, PTO, company holidays, and early access to earned wages through Daily Pay. This position does not provide visa sponsorship and JLL is an equal‑opportunity employer that offers reasonable accommodations. • Offer a salary range of $70,000–$75,000, on‑site in Menlo Park or San Francisco. • Provide 401(k) matching, comprehensive medical/dental/vision, paid parental leave, PTO, and daily pay access.

Work Environment

Office Full-Time