Hdr
HDR provides architecture, engineering, environmental, and construction services for infrastructure projects.
Administrative Project Coordinator (Resources)
Coordinate project documentation, meetings, and administrative tasks for HDR projects.
Job Highlights
About the Role
The Administrative Project Coordinator role supports these efforts by managing project documentation, coordinating meetings, and assisting project managers to ensure smooth project delivery. The position offers an opportunity to contribute to infrastructure advancement, power innovation, and the broader energy future. • Type, format and organize project documents, reports, specifications and correspondence • Create and maintain paper and electronic files • Order insurance and monitor insurance certificates • Apply company quality assurance guidelines and procedures for project document management • Assist with and help coordinate meetings and presentations • Work with multiple Project Managers and project teams as needed • Assist with project guides, project reviews, project invoices and expense reports as needed • Maintain diligence and attention to detail while managing project tasks, documentation, and deadlines • Effectively prioritize responsibilities, manage multiple tasks simultaneously, and take proactive initiative • Support the Project Manager by coordinating task assignments, tracking deliverables, and ensuring timely completion • Monitor, organize, and respond to messages within the shared email inbox • Prepare, update, and distribute weekly project reports and status summaries • Coordinate the transfer of files and deliverables between HDR and the client, ensuring accuracy and version control • Monitor, update, and audit multiple workload assignment and progress‑tracking systems to support project visibility and efficiency
Key Responsibilities
- ▸document management
- ▸file coordination
- ▸progress tracking
- ▸report preparation
- ▸version control
- ▸task coordination
What You Bring
• Exhibit professionalism with clients • Demonstrate professionalism and strong customer service in all client interactions • Strong attention to detail and commitment to delivering high‑quality work • Proven ability to manage multiple tasks and priorities effectively • Excellent organizational skills to maintain structure in a fast‑paced environment • Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) • Bachelor’s degree (preferred) • Associate degree or equivalent combination of education and experience • Minimum of 1 year of related experience • Attitude and commitment to actively participate in HDR’s employee‑owned culture
Requirements
- ▸microsoft office
- ▸bachelor's degree
- ▸associate degree
- ▸1 year
- ▸customer service
- ▸professionalism
Work Environment
Office Full-Time