Project Document Control Specialist

About the Role

You will manage and process project documents, ensuring their accuracy, proper storage, and compliance with internal and client standards. This includes supporting audits, responding to customer inquiries, and maintaining confidentiality of sensitive information. • Maintain document control procedures for incoming and outgoing records. • Process customer drawings and test reports using DMS, SharePoint, and email. • Compose, organize, and distribute instruction manuals. • Verify customer contact details and document formatting accuracy. • Manage electronic filing systems for secure storage and retrieval. • Review documents for compliance with company and client standards. • Track nomenclature, maintain version control, and generate status reports. • Support audits and respond to customer inquiries while ensuring data confidentiality. • Utilize SharePoint or similar document management tools.

Key Responsibilities

• ▸document control
• ▸dms processing
• ▸sharepoint management
• ▸version control
• ▸compliance review
• ▸audit support

What You Bring

The role is an entry‑level opportunity for candidates who enjoy structure, thrive in fast‑paced environments, and want to develop foundational skills in records management and quality systems. You will work hands‑on with document management systems, digital repositories, and project stakeholders to ensure the right information reaches the right people at the right time. Candidates should have a high school diploma or equivalent; additional training or coursework in records management is a plus. Experience with document handling or administrative support is helpful but not required. Strong attention to detail, organizational skills, and comfort working with digital platforms such as SharePoint are essential. Clear communication with internal teams and external partners and a willingness to learn quality system requirements are also required. • Communicate clearly with internal teams and external partners. • Demonstrate strong attention to detail and organizational skills. • Possess a high school diploma or equivalent; records management training is a plus. • Show willingness to learn and follow quality system requirements.

Requirements

• ▸high school
• ▸sharepoint
• ▸records management
• ▸detail oriented
• ▸communication
• ▸quality systems

Benefits

Hitachi Energy is a global leader dedicated to advancing a sustainable energy future, offering learning opportunities, career mobility, and a supportive environment that values diversity, innovation, and continuous improvement. Employees join a collaborative team that encourages growth, creativity, and the pursuit of solutions that contribute to a more sustainable and connected future.

Work Environment

Office Full-Time