QHSE Coordinator

About the Role

What You'll Be Doing: In this role you will liaise with internal staff, client stakeholders and supply partners to schedule audits and track remedial actions, ensuring audit schedules meet contractual commitments. You will also assist with the investigation and review of accidents, investigations and near‑misses reported by client employees, and coordinate with stakeholders to support audit delivery and AINM reporting. You will ensure proper use of client systems such as Track Record and Ostara, compile and analyse QHSE statistics and dashboards for client reporting, and coordinate purchase orders for QHSE activities. Additional duties include providing administrative support, managing confidential documentation, organising meetings with agendas and minutes, and following up on actions. You will maintain knowledge of QHSE service delivery processes, support mobilisation and transition for new client sites, and collaborate with the Arcus HSQE team to provide a safe workplace for colleagues delivering IFM services. • Schedule audits and track remedial actions with internal, client, and supply partners. • Investigate and review accidents, investigations, and near‑misses. • Support audit schedule delivery and AINM reporting to ensure contract compliance. • Utilise client systems (Track Record, Ostara) for audit and incident management. • Compile and analyse QHSE statistics and dashboards for client reporting. • Coordinate purchase orders for QHSE activities. • Provide administrative support and manage confidential QHSE documentation. • Organise meetings, prepare agendas, take minutes, and follow up on actions. • Maintain knowledge of QHSE service delivery processes and support site mobilisation. • Collaborate with Arcus HSQE team to ensure a safe workplace for IFM services.

Key Responsibilities

• ▸audit scheduling
• ▸incident management
• ▸data analytics
• ▸purchase orders
• ▸client systems
• ▸safe workplace

What You Bring

What We're Looking For: The ideal candidate has essential audit experience, operational coordination background in facilities management or similar, strong administration skills and proficiency in Microsoft Office, plus analytical, problem‑solving, organisational and communication abilities. Flexibility to travel UK‑wide and confidence in liaising with internal and external stakeholders are also required. • Required: audit experience and facilities‑management coordination background. • Strong administration, Microsoft Office, analytical and problem‑solving skills. • Excellent organisational and communication abilities; confident stakeholder liaison. • Flexible to travel UK‑wide as business needs dictate.

Requirements

• ▸audit
• ▸facilities‑mgmt
• ▸microsoft office
• ▸analytical
• ▸problem‑solving
• ▸stakeholder liaison

Work Environment

Hybrid