Manager, Payroll

About the Role

The Manager, Payroll oversees and executes accurate, timely, and compliant payroll processing for a multi‑state, midsize organization. This role manages day‑to‑day payroll operations, ensures adherence to federal, state, and local wage‑and‑hour laws, and serves as a subject‑matter expert for payroll systems, audits, and reporting. The manager leads payroll activities, supervises staff where applicable, and partners closely with HR, Finance, and external vendors to maintain payroll integrity and regulatory compliance. Applicants will work in a collaborative environment that emphasizes training, cross‑training, and the development of standard operating procedures to ensure consistent payroll processes. • Oversee and process bi‑weekly full‑cycle payroll, including review, audit, approval, and submission. • Review and approve timecards, pay adjustments, deductions, earnings codes, and leave balances. • Calculate, maintain, and reconcile payroll control totals for each cycle. • Issue and reconcile manual off‑cycle payroll checks as needed. • Ensure compliance with federal, state, and local wage‑and‑hour laws, including overtime and exempt classifications. • Reconcile gross wages, withholdings, and employer taxes for weekly, quarterly, and annual reporting. • Coordinate quarterly and annual tax filings and W‑2 preparation and distribution. • Partner with Finance and vendors to reconcile payroll tax filings, fringe‑benefit reporting, and audit requests. • Serve as primary payroll administrator for the HRIS, handling processing, reporting, and system configuration. • Support system upgrades, new earnings/deduction setups, and continuous process improvements. • Maintain payroll records and documentation for timekeeping, pay eligibility, and leaves. • Investigate and resolve payroll variances, discrepancies, and employee inquiries promptly. • Supervise, train, and cross‑train payroll staff to ensure coverage and procedural consistency. • Develop and maintain standard operating procedures for payroll processes and controls. • Collaborate with HR, Benefits, Accounting, and Operations on payroll accuracy for employee lifecycle events. • Escalate complex issues to senior leadership or system partners as appropriate.

Key Responsibilities

• ▸payroll processing
• ▸tax filings
• ▸hris administration
• ▸compliance management
• ▸staff supervision
• ▸process improvement

What You Bring

• Hold an associate degree in Accounting, Finance, or related field (bachelor’s degree a plus); relevant experience may substitute. • 3–5 years of hands‑on full‑cycle payroll experience in a midsize, multi‑state organization. • 2–3 years of experience using ADP Workforce Now (strongly desired).

Requirements

• ▸associate degree
• ▸full-cycle payroll
• ▸adp workforce
• ▸3-5 years
• ▸accounting
• ▸finance

Work Environment

Office Full-Time