Property Administrator

About the Role

The Property Administrator supports the Property Management Team by handling administrative functions with professionalism, ensuring timely responses to tenant requests and concerns. Key responsibilities include providing full administrative support such as phone coverage, typing reports, filing, and distributing correspondence. The role also schedules and coordinates meetings and special events, assists with lease administration by managing tenant contacts and insurance information, and prepares bid proposals, service contracts, and invoices. Additionally, the administrator codes invoices for manager approval and maintains office supplies and necessary items. The administrator ensures accurate completion of contract and insurance certificate information in the contract administration software, tracks and files contracts and certificates, and monitors expiration dates. They also oversee the property maintenance work order system, generate monthly status reports for tenant work orders, and maintain the property purchase order and lease file systems. Promoting positive relationships with tenants and clients, the Property Administrator tracks service calls, assists with monthly and quarterly management reports, and supports annual budget preparation. They also process staff hours, tenant bill‑back invoices, expense reports, monthly meter readings, and check requests for review and approval. • Provide phone support, type reports, file documents, and distribute correspondence. • Schedule and coordinate meetings and special events. • Assist with lease administration, managing tenant contacts and insurance information. • Prepare and coordinate bid proposals, service contracts, and approved invoices. • Code invoices for Property Manager approval. • Maintain office supplies and ensure the office is fully stocked. • Enter and track contract and insurance certificate data in contract administration software. • Track, file, and monitor expirations of contracts and insurance certificates. • Monitor the property maintenance work order system and generate monthly status reports. • Maintain the property purchase order system. • Organize and retain lease, contract, and other property management files. • Foster positive relationships with tenants and clients; track service calls. • Contribute to monthly and quarterly management reports and assist with annual budget preparation. • Process staff hours, tenant bill‑back invoices, expense reports, meter readings, and check requests for review and approval.

Key Responsibilities

• ▸work orders
• ▸purchase orders
• ▸contract admin
• ▸invoice coding
• ▸reporting
• ▸tenant relations

What You Bring

Key competencies required are strong oral and written communication, customer focus, organizational and interpersonal skills, initiative, and the ability to multitask. The position requires at least a high school diploma or GED, with a bachelor’s degree preferred, and prior customer service experience is advantageous. Proficiency in the Microsoft Office Suite, the ability to follow direction, interact professionally with decision makers, and handle confidential information are essential. The work environment is a professional office setting using standard equipment such as computers, phones, and copiers. Physical demands include standing, walking, and occasional travel between buildings, as well as the ability to ascend stairs or ladders. Employees may spend about 85 % of the time seated or standing while operating office machinery. • Demonstrate strong oral and written communication, customer focus, organization, interpersonal skills, initiative, and multitasking ability.

Requirements

• ▸communication
• ▸customer focus
• ▸microsoft office
• ▸high school
• ▸bachelor's
• ▸customer service

Benefits

Compensation ranges from $19.21 to $22.60 per hour, with a comprehensive benefits package that includes health, vision, dental, flexible spending accounts, retirement plans, and paid time off. Cushman & Wakefield offers competitive pay based on location, experience, and applicable collective bargaining agreements.

Work Environment

Office Full-Time