Administrative Assistant

About the Role

The role includes handling incoming and outgoing mail and packages, maintaining filing systems, managing office supplies, and performing routine data‑entry with accuracy. It also involves managing internal calendars, scheduling appointments and meetings, and taking messages or meeting notes for supervisors or project managers. Administrative duties require preparing basic documents such as reports, letters, spreadsheets, and templates using Microsoft Word and Excel, maintaining electronic records, and assisting with scanning and filing. The assistant will provide support to field and office personnel, coordinate travel, order materials, and communicate with vendors or subcontractors. • Handle incoming and outgoing mail and packages; maintain filing systems and office supplies. • Perform routine data entry with accuracy. • Manage internal calendars, schedule appointments and meetings, and take messages or meeting notes. • Prepare documents, reports, letters, spreadsheets, and templates using Microsoft Word and Excel. • Support field and office personnel, coordinate travel, order materials, and liaise with vendors or subcontractors. • Keep common areas organized and stocked, communicate maintenance needs, and assist in organizing internal events or meetings.

Key Responsibilities

• ▸data entry
• ▸document prep
• ▸scheduling
• ▸travel coordination
• ▸vendor liaison
• ▸office supplies

What You Bring

IES Residential is seeking a proactive, detail‑oriented Administrative Assistant to support daily operations and maintain a welcoming, efficient office environment. Additional responsibilities include keeping common areas organized and stocked, communicating maintenance needs, and helping organize internal events or meetings. Candidates should have at least one year of administrative or receptionist experience, preferably in a fast‑paced setting, and possess strong verbal and written communication, organizational skills, and attention to detail. • Minimum 1 year of administrative or receptionist experience in a fast‑paced environment (preferred). • Bilingual English/Spanish is a plus. • Proficient in Microsoft Office Suite (Word, Excel, Outlook). • Strong verbal and written communication, organizational skills, and attention to detail. • Ability to manage multiple priorities and meet deadlines. • Familiarity with electrical contracting or construction industry is a plus.

Requirements

• ▸1-year experience
• ▸bilingual
• ▸microsoft office
• ▸communication
• ▸organizational
• ▸construction

Benefits

IES Residential, Inc. is a national leader in electrical, plumbing, HVAC, solar, and cable solutions, generating over $2.8 billion in revenue and employing more than 9,400 people across 131 U.S. locations. The company offers competitive pay, a 401(k) plan with employer match, paid time off, various insurance options, and additional discount programs, while emphasizing safety, equal opportunity, and employee accommodations. • Competitive salary and comprehensive benefits including 401(k) match, paid time off, life insurance, medical, dental, vision, disability, and various insurance discount programs.

Work Environment

Office Full-Time