Administration Manager

About the Role

The role is a part‑time Administration Manager position (three days per week) at our 670 Chapel centre. The successful candidate will ensure financial accuracy, manage budgets and invoices, support lease administration and maintain day‑to‑day office operations. You will also liaise with finance and operations teams to resolve issues. • Maintain financial accuracy and track operating costs • Analyse and manage income and expenditure (P&L) reports • Process monthly accruals, journals, and pre‑payments • Prepare and distribute annual outgoings and marketing budget statements • Calculate and process turnover rent where applicable • Manage reception, customer service, calls and enquiries • Handle office documentation, correspondence, filing and record‑keeping • Maintain office registers (lost property, keys, breaches, retailer lists, etc.) • Prepare monthly reports with commentary on budget variances • Perform lease administration duties, including tenancy schedules, insurances and bank guarantees • Process invoices, raise purchase orders and code transactions • Support operational risk and compliance matters • Ensure tenant compliance with lease agreements (sales reporting, insurance, trading hours, etc.) • Assist Centre Management in maintaining presentation standards • Liaise with Receivable and Processing team on financial matters • Coordinate with Property Finance team on MRI financial requests • Support Centre Manager in resolving operational issues related to the Centre and Owners Corporation

Key Responsibilities

• ▸budget management
• ▸lease administration
• ▸invoice processing
• ▸financial reporting
• ▸compliance support
• ▸office operations

What You Bring

• Prior experience supporting a small team in an administrative capacity • Financial or accounting background preferred • Strong computer skills, especially Microsoft Word and Excel • Excellent organization, time‑management and communication abilities • Ability to work on‑site due to operational requirements

Requirements

• ▸admin support
• ▸finance
• ▸word
• ▸excel
• ▸communication
• ▸on‑site

Benefits

You will join an entrepreneurial, inclusive culture where like‑minded people collaborate to achieve great things. JLL celebrates diversity, provides equal‑opportunity employment and supports veterans transitioning to civilian careers. • Great employee discounts on fitness, wellbeing & other renowned brands • 18 weeks paid maternity leave • Private health insurance discounts • Active social club • Employee assistance program • Novated lease for EV cars • Paid time off for volunteer work • Career opportunities with Australia's #1 commercial real estate firm • Premium office locations

Work Environment

Onsite