Jll
JLL provides professional services in real estate and investment management worldwide.
Facilities Coordinator
Coordinate facility operations, manage work orders, vendor relations, and client service.
Job Highlights
About the Role
The Facilities Coordinator supports Operations and Territory Managers with a range of operational activities, including maintenance, accounting and finance, vendor oversight, equipment and supplies, and occupancy services. This role proactively develops and maintains client relationships to ensure expected service levels are achieved. In the day‑to‑day, the Coordinator manages work orders in Corrigo, verifies and updates them, creates child orders, and handles flagged items. Responsibilities also include responding to inbound work orders, dispatching requests to vendors, closing communication loops, meeting client KPIs, assisting staff with proposal approvals, preparing vendor quotes, and overseeing invoicing and timely work‑order closure. • Respond quickly and efficiently to inbound work orders from building occupants • Dispatch service requests to vendors and confirm vendor acceptance of the work • Close the communication loop on all inquiries in a timely and professional manner • Ensure client‑expected KPIs are met • Assist Facilities staff in processing work order proposals for approvals • Prepare vendor quotes/proposals for the facilities operations team • Follow up with invoicing and close out work orders promptly as part of vendor management
Key Responsibilities
- ▸work orders
- ▸vendor dispatch
- ▸corrigo
- ▸kpi monitoring
- ▸quote prep
- ▸invoicing
What You Bring
The ideal candidate understands basic facilities‑maintenance terminology and is proficient with various information‑technology tools. Knowledge of local occupational health and safety regulations, critical facilities, and specialized vendor management is advantageous. Strong Excel skills—including pivot tables, V‑LOOKUPs, and chart creation—and experience with CMMS work‑order systems such as Corrigo are preferred. Visa sponsorship is not offered; candidates must be authorized to work in the United States. Our recruitment process leverages artificial intelligence to match candidate skills and experiences with role requirements, generating insights for both parties. JLL is committed to protecting personal information and follows strict privacy and security standards as outlined in our Candidate Privacy Statement. • Understand basic technical aspects of facilities maintenance terminology • Proficient with a range of information technology tools and platforms • Knowledge of local occupational health and safety requirements and critical facilities vendor management • Skilled in Excel pivot tables, V‑LOOKUPs, and creating charts/graphs • Experience with CMMS work order management (preferably Corrigo)
Requirements
- ▸excel
- ▸corrigo
- ▸cmms
- ▸ohs
- ▸it tools
- ▸facilities
Benefits
JLL offers a supportive culture and a comprehensive benefits package that prioritizes mental, physical, and emotional health. Benefits may include a 401(k) plan with matching contributions, comprehensive medical, dental, and vision coverage, paid parental leave at 100 % salary, paid time off and company holidays, and early access to earned wages through Daily Pay. • 401(k) plan with matching company contributions • Comprehensive medical, dental, and vision coverage • Paid parental leave at 100% of salary • Paid time off and company holidays • Early access to earned wages through Daily Pay
Work Environment
Onsite