Aecom
Trusted global infrastructure consulting firm delivering engineering, design, construction management services.
Document Controller
Manage document control systems, cataloging, filing, and distribution for projects.
Job Highlights
About the Role
We are looking for a detail‑oriented Document Controller to join our Mumbai team. In this role you will design and maintain efficient document‑management systems, ensure accurate and accessible project information, and support project managers throughout the document lifecycle. • Establish and maintain a comprehensive library of reference documents following company quality standards. • Develop and implement cataloguing, filing, and retrieval systems for both physical and digital documents. • Prepare and distribute project correspondence, meeting minutes, and reports in a timely manner. • Assist project managers and directors in preparing operations manuals and job data books. • Manage the document lifecycle, including cataloguing, packing, long‑term storage, and disposal at project closeout. • Create and maintain computerized indexes for active engineering documents and generate required reports. • Implement and oversee data distribution systems based on client, project, and supplier requirements. • Conduct regular audits of document control processes and introduce efficiency improvements. • Support office administration duties, such as maintaining inventory of furniture and equipment. • Utilize document management systems and Microsoft Excel for reporting and data entry. • Ensure compliance with filing, cataloguing, data distribution, and record‑keeping procedures. • Maintain confidentiality and handle sensitive information with discretion. • Apply a proactive approach to problem‑solving and continuous process improvement.
Key Responsibilities
- ▸document management
- ▸cataloguing system
- ▸index creation
- ▸data distribution
- ▸process audits
- ▸report generation
What You Bring
The position requires strong attention to detail, the ability to work under pressure and meet tight deadlines, and excellent communication skills to collaborate with diverse stakeholders. You will also assist with office administration tasks such as inventory management. • Hold a bachelor’s degree in Business Administration, Information Management or a related field. • Possess proven experience as a Document Controller or similar role in a project‑based environment. • Demonstrate strong knowledge of quality standards, record‑keeping, and project management processes.
Requirements
- ▸bachelor's
- ▸document control
- ▸quality standards
- ▸detail-oriented
- ▸communication
- ▸project management
Benefits
AECOM offers a comprehensive benefits package that may include medical, dental, vision, life and disability insurance, paid time off, flexible work options, wellness resources, retirement plans and employee stock purchase opportunities. Working at AECOM means joining a global team that invests in your growth, provides cutting‑edge technology, and offers award‑winning training to develop technical and leadership expertise. Our inclusive culture values respect, collaboration and community, giving you the freedom to advance your career.
Work Environment
Office Full-Time