Executive Assistant I

About the Role

Executive Assistants manage executive access, maintain and modify schedules, and alert leaders to urgent issues. The role provides highly skilled, confidential administrative support to ensure smooth office operations and strong interpersonal relationships across all employee levels. Key duties include updating and organizing meetings, coordinating events (venue, catering, materials, on-site support), arranging complex travel, processing expense reports, maintaining department calendars, and preparing reports, spreadsheets, and presentations. You will also use Windows, Word, Excel, PowerPoint, SharePoint and other software, develop vendor contacts, and contribute to special projects as needed. The position involves logistics for leadership gatherings, such as yearly off-site meetings for 100+ attendees, and handling purchase order requests through the KC Marketplace system. You will professionally respond to executive communications, schedule candidate interviews, facilitate employee onboarding, and manage contingent workers in Workday. • Update, organize, and coordinate meetings. • Plan and support events, including venue selection, catering, and material preparation. • Arrange complex travel itineraries, bookings, and related documentation. • Process and submit expense reports promptly. • Maintain department calendars and executive schedules. • Prepare, review, and format reports, spreadsheets, and presentations. • Utilize Outlook, Windows, Word, Excel, PowerPoint, and SharePoint effectively. • Develop and maintain vendor and service contacts. • Coordinate logistics for leadership meetings, including large off-site events. • Manage purchase order requests using the KC Marketplace system. • Respond professionally to executive communications. • Schedule candidate interviews and facilitate new-employee onboarding. • Oversee contingent worker management in Workday. • Provide general support as a point of contact for team inquiries.

Key Responsibilities

• ▸meeting coordination
• ▸event planning
• ▸travel coordination
• ▸expense processing
• ▸sharepoint
• ▸workday

What You Bring

The ideal candidate performs at a high level within a performance culture of authentic caring, loves work that makes a difference, and embraces new ideas to achieve results. You should thrive in a fast-paced environment, act independently, and handle confidential material with integrity. Required qualifications are a high school diploma, at least three years of executive-level administrative experience, advanced Outlook and Office skills, strong written and oral communication, meticulous attention to detail, and the ability to multitask under deadline pressure. Preferred credentials include an associate or bachelor’s degree, experience with SAP and KC Marketplace, and demonstrated independent problem-solving. • Demonstrate 3+ years of executive-level administrative experience and strong multitasking abilities.

Requirements

• ▸executive admin
• ▸outlook
• ▸office
• ▸sap
• ▸problem solving
• ▸multitasking

Benefits

Kimberly-Clark’s culture is built on 150 years of market leadership, sustainability, inclusion, wellbeing, and career development. Employees enjoy flexible hybrid work arrangements that balance purposeful office time with remote productivity. Benefits include comprehensive medical, dental and vision coverage with no waiting periods, an on-site fitness center, flexible spending accounts, income-protection insurance, and programs for education, adoption, relocation, and temporary childcare. The total rewards package also features a 401(k) plan, profit-sharing, and overtime eligibility. The role is based at the Chicago Commercial Center, offers a salary range of $63,460‑$74,980 USD for U.S. locations, and may include relocation support. Kimberly-Clark is an equal-opportunity employer and encourages veterans, reservists, and members of the Guard to apply.

Work Environment

Office Full-Time