Recruiting Assistant/Processor (Bilingual - English/Spanish)

About the Role

The Recruiting Assistant/Processor supports the recruiting department by managing application tracking, onboarding processes, and administrative functions. This role ensures a seamless experience for new hires while maintaining compliance with Cajun’s policies and procedures. The position handles a variety of duties, including greeting visitors, answering calls, guiding applicants through online applications, and providing accurate information via multiple channels. It also manages the end‑to‑end onboarding workflow, maintains employee records, coordinates orientations, and serves as a liaison among candidates, recruiting, payroll, and HR. • Greet and welcome guests and applicants upon arrival • Answer, screen, and forward incoming calls • Guide applicants to apply online and assist them at the receptionist kiosks • Provide accurate information in person, via phone, and email • Manage applicant tracking and onboarding • Review and approve new hire and rehire submissions • Maintain employee records, including hiring and termination information • Ensure timely completion and compliance of all onboarding documents • Scan and upload onboarding paperwork into Cajun’s HRIS system • Follow up with candidates to complete required documentation • Notify recruiting team of onboarding issues or delays • Serve as liaison between candidates, recruiting, payroll, and HR for onboarding and termination documentation • Coordinate new hire orientations with candidates, recruiting team, and trainers • Assist with internal audits and monthly compliance tracking • Provide support to the recruiting team as needed • Schedule Safety Council courses for current and new employees • Send jobsite arrival emails to employees • Send jobsite arrival texts to employees • Coordinate drug screens and physicals for current and new employees • Upload required documents to P‑Vault • Perform Assistant Recruiter duties as needed

Key Responsibilities

• ▸applicant tracking
• ▸onboarding
• ▸hris upload
• ▸compliance audits
• ▸candidate liaison
• ▸call screening

What You Bring

Candidates must have at least a high school diploma or GED, strong organizational and communication skills, and the ability to manage multiple tasks under deadlines. Experience with HRIS systems, HR administration, or recruiting support is preferred, and bilingual proficiency in English and Spanish is required. Physical and mental requirements include occasional lifting, frequent walking, and the ability to concentrate and communicate effectively. • High school diploma or GED required • Strong organizational and communication skills • Ability to manage multiple tasks and meet deadlines • Experience with HRIS systems (preferred) • Experience in HR administration or recruiting support (preferred) • Professional demeanor and customer service orientation • Bilingual in English and Spanish (required)

Requirements

• ▸high school
• ▸bilingual
• ▸hris
• ▸hr administration
• ▸organizational
• ▸communication

Work Environment

Office Full-Time