Mott Macdonald
A global engineering, management, and development consultancy delivering innovative solutions.
Administrative Assistant
Admin support for PMO operations, handling onboarding, documentation, SharePoint, and coordination.
Job Highlights
About the Role
As an Admin Support professional, you will assist global projects by managing governance documentation, maintaining reporting dashboards, and supporting onboarding processes. The position demands flexibility to juggle multiple priorities, respond to urgent requests, and uphold accuracy and professionalism. • Manage onboarding and accreditation processes for project team members. • Assist with governance documentation and maintain reporting dashboards. • Coordinate meetings, prepare agendas, and maintain accurate records. • Manage SharePoint access and ensure proper document storage and retrieval. • Provide administrative support for document control activities as directed by the Senior Specialist Document Control Administrator.
Key Responsibilities
- ▸onboarding
- ▸governance docs
- ▸reporting dashboards
- ▸meeting coordination
- ▸sharepoint management
- ▸document control
What You Bring
The role provides administrative and coordination support for PMO operations, ensuring governance compliance and handling document‑control activities. Key skills include strong organization, MS Office and SharePoint proficiency, attention to detail, and effective communication, with at least one year of relevant experience preferred. Successful candidates will have a minimum of one year in an administrative support role, be proficient in the Microsoft Office Suite and SharePoint, and demonstrate strong organizational and time‑management abilities. Excellent oral and written English communication and the capacity to collaborate with diverse global teams are essential. Experience supporting PMO or document‑control functions within engineering or construction projects, familiarity with EDMS platforms such as Aconex, ProCore, or Primavera Unifier, and knowledge of ISO 19650 standards are considered advantageous. • Respond promptly to urgent requests and adapt to changing priorities in a fast‑paced environment. • Minimum 1+ years experience in administrative support roles. • Proficiency in Microsoft Office Suite and SharePoint. • Strong organizational and time‑management skills. • Excellent oral and written communication skills in English. • Ability to work collaboratively with global teams and adapt to cultural differences. • Experience supporting PMO or document control functions within engineering or construction projects. • Familiarity with EDMS platforms such as Aconex, ProCore, or Primavera Unifier. • Knowledge of ISO 19650 standards and governance frameworks. • Agile working.
Requirements
- ▸microsoft office
- ▸sharepoint
- ▸aconex
- ▸procore
- ▸primavera
- ▸iso 19650
Benefits
Mott MacDonald promotes flexible working arrangements to help staff achieve work‑life balance, and candidates can discuss flexibility during the interview process. The benefits package includes agile working, comprehensive insurance coverage, paid leave options, career mobility, global employment opportunities, and a culture of collaboration and knowledge sharing. • Critical illness and compassionate leave. • Paternity leave. • Group term life insurance and group medical insurance coverage. • Career mobility options. • Short‑ and long‑term global employment opportunities.
Work Environment
Office Full-Time