Preconstruction Coordinator

About the Role

• Support Planning Managers manage expectations with clients to ensure project success while forging lasting relationships with the client to promote repeat business. • Manage and organize project documents, including contracts, permits, drawings, specifications, and other project-related documentation. • Develop meeting minutes and take detail notes including action items. • Collaborate with legal, contract managers, and other departments to ensure contract deliverables are being completed and within the project schedule. • Ensure that all documentation is being upkept in its appropriate locations. • Supporting internal and external departments with information on processes and location of information. • Provide input on project schedules and provide insight on durations and relationships of activities. • Distribute meeting minutes to attendees after the meeting. • Verifying all documents are archived in the correct location utilizing the approved company folder structure. • Aid in the development of comprehensive project execution plans, identifying potential risks and mitigation strategies to ensure successful project execution. • Support commercial negotiations with clients, vendors, subcontractors, and suppliers to aid in securing favorable terms and pricing for project materials and services. • Engage with local AHJs to understand requirements and present Qcells as a partner of the community. • Schedule, prepare agendas, and document minutes for meetings, including kick-off meetings, design review meetings, and coordination meetings. • Facilitate communication and coordination between internal departments, external stakeholders, and project teams to ensure alignment on project requirements, timelines, and deliverables. • Ensure all applicable documents are saved using the approved company naming conventions. • Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds • Collaborate with internal and external stakeholders, including clients, engineers, and regulatory agencies, to facilitate communication and ensure project alignment. • Work with internal departments such as Procurement, Engineering, Legal, EHSQ, Project Finance, Development, PMO, Systems Integration, Sales, among others to ensure alignment on project needs, expectations, and constraints. • Gathering stakeholder availability and scheduling times to facilitate communication.

Key Responsibilities

• ▸document management
• ▸schedule input
• ▸contract coordination
• ▸meeting minutes
• ▸risk planning
• ▸stakeholder coordination

What You Bring

• Capability to interact with leadership cross-culturally, both within and outside the organization; • Track record of successfully supporting large scale solar power plants preferably in the Americas, and a demonstrated track record of delivering results; • Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations • Solid experience with current solar EPC tools and processes, and remain current on best practices and trends in the industry; • Noise level ranges from low to moderate (if in office setting) • Project Management Professional (PMP) certification preferred; • Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far • Graduate degree in engineering or another related field is highly preferred; • Demonstrated track record of initiating programs that lead to significant cost reduction and/or performance improvement; • Travel: up to 10% as needed • Minimum of 1 year of experience in engineering, construction, or related industry; • Strong team player with high degree of professionalism in which one conducts self at all times; • Willingness to travel domestically and internationally; • Understanding self-perform construction means and methods to adequately plan projects and provide technical teams with optimization and value engineering efforts. • Basic knowledge and understanding of all phases of the renewables power plant development, including engineering, procurement, and construction and project management; • EPC Contract Management • Understand key risk factors within self-perform projects; • Exceptional communication and interpersonal skills; • Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day • Experience working with project developers and understanding of the RFP process; • Bachelor’s degree in engineering or another related field is preferred; • Noise level ranges from moderate to high (if on construction worksite)

Requirements

• ▸pmp
• ▸engineering degree
• ▸solar epc
• ▸1+ year
• ▸epc contracts
• ▸team player

Benefits

• Regular professional, office business setting

Work Environment

Hybrid