Kimley-Horn
A multidisciplinary engineering and planning firm offering innovative solutions in various sectors.
Marketing Proposal Intern
Assist marketing team with proposal writing, event planning, and administrative tasks.
Job Highlights
About the Role
The intern will handle a variety of administrative duties, including managing communications, preparing travel and expense documentation, producing marketing proposals and reports, supporting event planning, maintaining marketing databases, and coordinating logistics such as meals, rooms, and deliveries. • Review and distribute RFQs to marketing leadership • Maintain the general marketing inbox • Prepare expense reports and arrange travel • Produce proposals, leave-behinds, and reports daily • Support conference and event planning • Assist project managers and marketing coordinators with resume gathering, complex forms, and proposal materials • Conduct research to aid marketing managers and leaders • Update and maintain project, employee, and client data in Vision database • Print and bind large technical documents • Coordinate meals for events, meetings, presentations, and luncheons • Gather information from sub-consultants and aid sub-consultant coordination • Manage conference rooms, meetings, and staff calendars • Arrange FedEx and courier deliveries • Track and report recently won projects
Key Responsibilities
- ▸rfq distribution
- ▸proposal production
- ▸data management
- ▸event coordination
- ▸travel logistics
- ▸project tracking
What You Bring
Kimley-Horn offers a rewarding and challenging Administrative Assistant Intern position supporting the Marketing team's proposal writing efforts in Charlotte, North Carolina. The ideal candidate is proactive, detail-oriented, and possesses strong organizational skills, thriving in a fast-paced environment. • Pursuing a Bachelor’s degree in Communications, Journalism, Marketing, Public Relations, English, or related field (expected within 12-24 months) • Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint) • Detail-oriented with strong organizational and multitasking abilities • Able to meet tight deadlines and handle multiple assignments concurrently • Positive attitude and supportive mentality
Requirements
- ▸bachelor's
- ▸microsoft office
- ▸detail-oriented
- ▸multitasking
- ▸deadline-driven
- ▸positive attitude
Work Environment
Office Full-Time