Jll
JLL provides professional services in real estate and investment management worldwide.
Facilities Admin cum Reception
Manage front desk, visitors, calls, mail, inventory, and facilities admin tasks.
Job Highlights
About the Role
As a front‑desk personnel, you will greet and guide visitors, maintain the visitor log and monthly contract list, and ensure the reception area, meeting rooms, and front‑office spaces are clean, presentable, and compliant with client regulations. You will also provide clear direction to the Facility Team and assist visitors with inquiries, maintaining a professional and customer‑centric approach. You will manage day‑to‑day incoming and outgoing calls, handle switchboard operations, and record facilities request calls for inclusion in the monthly client report. This includes coordinating with other functions to address immediate concerns raised by callers. The role involves managing inbound and outbound mail, courier deliveries, and maintaining accurate records for monthly reporting. You will oversee stationery and cleanroom consumables inventory, place replenishment orders, conduct regular audits, and coordinate with vendors to ensure timely delivery of supplies. General administrative duties include managing recreation cards, toner supplies for photocopiers, ordering office stationery, supporting customer visits, workshops, and company events, and handling access control and security procedures. You will also perform ad‑hoc tasks such as data entry, filing, equipment maintenance, and collaborate with various departments to ensure smooth office operations. • Greet and guide visitors; maintain visitor log and monthly contract list • Keep reception, meeting rooms, and front‑office areas clean, presentable, and compliant • Manage incoming/outgoing calls and switchboard operations; record facilities request calls • Handle inbound/outbound mail and courier deliveries; prepare monthly mail reports • Maintain stationery and cleanroom consumables inventory; order replenishments and conduct audits • Coordinate with vendors for timely supply deliveries and logistics inventory management • Manage recreation cards, toner supplies, and general office equipment maintenance • Support customer visits, workshops, and company events; oversee access control and security procedures • Perform ad‑hoc administrative tasks such as data entry, filing, and reporting
Key Responsibilities
- ▸visitor management
- ▸call handling
- ▸mail processing
- ▸inventory control
- ▸vendor coordination
- ▸event support
What You Bring
The ideal candidate has 1–2 years of front‑desk experience in a corporate environment, strong communication skills for interfacing with executives, and basic proficiency in MS Office (Word, Excel, PowerPoint). A professional, friendly demeanor and the ability to interact confidently with all organizational levels are essential. • Minimum 1–2 years front‑desk experience in a corporate setting • Strong communication skills for interfacing with executives and senior leadership • Proficient in MS Office (Word, Excel, PowerPoint) • Professional, friendly demeanor with ability to interact at all organizational levels
Requirements
- ▸front‑desk
- ▸1–2 yrs
- ▸communication
- ▸ms office
- ▸professional
- ▸executive
Work Environment
Office Full-Time