OFFICE ADMINISTRATOR

About the Role

The Office Administrator is the primary on‑site operational coordinator for a hybrid office of roughly 15 staff. Working independently within defined authority, the role ensures daily office readiness, manages facilities and technology support, oversees inventory and access controls, and maintains a consistent front‑of‑office presence while adhering to corporate policies. • Perform general clerical and administrative support tasks. • Serve as the primary on‑site point of contact during business hours, answering and routing calls and greeting visitors. • Maintain employee directories, contact lists, and administrative records using physical and electronic filing systems. • Process incoming and outgoing mail and packages, including weekly mailroom retrieval. • Coordinate with facilities management for parking, utilities, maintenance, housekeeping, and shared building resources. • Monitor office supplies, inventory, and “SWAG,” submitting purchase requests per procedures. • Manage office security, access control, visitor registration, and badge issuance. • Protect sensitive information and uphold confidentiality at all times. • Support readiness of conference‑room technology and visitor‑management devices. • Liaise with off‑site IT staff to execute tasks and report system issues. • Assist with employee onboarding, access coordination, and documentation. • Ensure compliance with corporate policies, security requirements, and required training.

Key Responsibilities

• ▸facilities coordination
• ▸security access
• ▸av support
• ▸it liaison
• ▸supply management
• ▸front desk

What You Bring

• High school diploma or equivalent. • Proven experience in office administration, operations support, or facilities coordination. • Proficient with Microsoft Office Suite (Outlook, Word, Excel). • Demonstrated sound judgment, discretion, and adherence to corporate policies. • Strong organizational skills and attention to detail. • Effective written and verbal communication abilities. • Reliable transportation and availability to be on‑site five days per week. • Ability to be on‑call for office emergencies as needed. • Eligibility to obtain and maintain a Public Trust clearance and pass background/drug screening. • Legal authorization to work in the United States without sponsorship; U.S. citizenship required. • Post‑high‑school education, certifications, or ongoing professional development (preferred). • Experience supporting a hybrid or small office and coordinating with remote IT, facilities, or security teams (preferred).

Requirements

• ▸high school
• ▸microsoft office
• ▸public trust
• ▸us citizenship
• ▸office administration
• ▸hybrid office

Benefits

CGS invests in its people through competitive compensation, professional growth opportunities, transparent communication, and a culture that respects individual differences. Employees are encouraged to serve something larger than themselves and to make a meaningful impact. This position is onsite, Monday through Friday, with an eight‑hour workday beginning no later than 8 a.m. and a thirty‑minute unpaid meal break. The role requires reliable transportation and the ability to respond to office‑related emergencies as needed. The office environment is sedentary with occasional lifting of objects up to 50 lb and regular movement throughout the building. CGS provides reasonable accommodations under ADAAA and is an equal‑opportunity employer committed to diversity and inclusion.

Work Environment

Hybrid