Brown & Root Industrial Services, Llc
Provides integrated industrial services including engineering, procurement, construction, and maintenance.
Document Control Specialist
Entry-level admin support handling research, reporting, scheduling, and document management.
Job Highlights
About the Role
The position provides entry‑level administrative support, including research, preparation of statistical reports, handling information requests, and various clerical duties such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The employee will also perform any other duties as required. Key responsibilities include attending meetings to record minutes, compiling and distributing those minutes, and conducting research to prepare papers for executives, committees, and boards. The role also coordinates office services like records, budget preparation, personnel, and housekeeping, while managing corporate documents, greeting visitors, interpreting policies, arranging travel, and maintaining office schedules. Additional tasks involve handling correspondence, ordering supplies, basic bookkeeping, and preparing agendas, invoices, reports, and presentations using office software. • Attend meetings and record, transcribe, and distribute minutes. • Conduct research, compile data, and prepare papers for executives, committees, and boards. • Coordinate office services such as records, budget preparation, personnel, and housekeeping. • File, retrieve, and manage corporate documents, records, and reports. • Greet visitors and control access to staff. • Interpret administrative and operating policies for employees. • Arrange travel and prepare expense reports. • Manage and maintain office schedules. • Meet with individuals and groups on behalf of executives and boards. • Open, sort, and distribute incoming correspondence (fax, email). • Order supplies, maintain records systems, and perform basic bookkeeping. • Prepare agendas, invoices, reports, memos, letters, financial statements, and presentations using office software. • Respond to routine inquiries and correspondence. • Review incoming memos to assess significance and plan distribution. • Evaluate and improve workflow, reporting procedures, and expenditures. • Establish and oversee administrative policies and procedures. • Supervise and train clerical staff as needed.
Key Responsibilities
- ▸meeting minutes
- ▸research reporting
- ▸records management
- ▸travel coordination
- ▸office scheduling
- ▸document preparation
What You Bring
Candidates should have 0–5 years of administrative experience, preferably in an engineering environment, and be able to work under moderate supervision while delivering individual results. Required competencies include proficiency with the Microsoft Office Suite, strong attention to detail, proofreading and editing abilities, and effective written, verbal, and interpersonal communication skills. The role demands basic technical knowledge, the ability to follow established procedures, solve routine problems, and manage time to meet deadlines. • Demonstrate 0–5 years of administrative experience, preferably in an engineering environment. • Proficient with Microsoft Office Suite; strong attention to detail, proofreading, editing, and communication skills.
Requirements
- ▸admin experience
- ▸engineering
- ▸microsoft office
- ▸attention detail
- ▸proofreading
- ▸communication
Benefits
The company offers competitive lifestyle benefits, including a 401(k) plan with company match, medical, dental, vision, life and AD&D insurance, flexible spending account, disability coverage, paid time off, and a flexible work schedule. Employees also have access to professional training and development to support career advancement. • Benefits include 401(k) with company match, medical/dental/vision coverage, life and AD&D insurance, flexible spending account, disability, paid time off, flexible schedule, and professional development opportunities.
Work Environment
Office Full-Time