Project Administrative Assistant

About the Role

• Perform clerical tasks and operate basic office equipment • Handle incoming calls, provide information, forward calls, and take messages • File and maintain records, creating electronic copies • Receive, sort, and log deliveries in a computer database • Prepare daily outbound deliveries • Prepare materials for design and construction meetings • Record and update meeting minutes for site meetings • Procure consumable materials and office supplies • Support Superintendent with equipment inventory tracking and organization • Assist Superintendent with entry of craft worker timecards • Provide general project team support for day‑to‑day tasks • Schedule, track, and log repairs and maintenance for work trucks • Provide maps and directions to visitors, subcontractors, deliveries, or new employees • Log applicants into the Craft Applicant Tracking Spreadsheet

Key Responsibilities

• ▸record management
• ▸delivery logging
• ▸inventory tracking
• ▸timecard entry
• ▸repair scheduling
• ▸applicant tracking

What You Bring

Mortenson is seeking a Project Administrative Assistant who can interact with staff at all levels in a dynamic environment. The role requires flexibility, resourcefulness, proactivity, efficiency, professionalism, and confidentiality while handling a wide range of administrative and executive support tasks independently or with minimal supervision. • Associate’s degree in business or related field (preferred) • Minimum 3 years administrative experience, preferably supporting many team members • Proficient in Microsoft Office, Excel, Email, Calendar, and PowerPoint • Strong knowledge of basic office equipment • Excellent written and verbal communication skills • Highly organized

Requirements

• ▸associate degree
• ▸3 years experience
• ▸microsoft office
• ▸office equipment
• ▸communication
• ▸organized

Benefits

The position offers a base salary ranging from $51,000 to $68,900, with higher ranges for certain locations. Compensation is set based on knowledge, skills, experience, and internal equity. Visa sponsorship is not available, and candidates must be legally authorized to work in the U.S. • Medical, prescription drug, vision, and dental plans (no extra cost) • 401(k) with generous Mortenson match • Paid time off, holidays, and other paid leaves • Employer‑paid life, AD&D, and disability insurance • No‑cost mental health tools and concierge services • Tuition reimbursement and adoption assistance • Gym membership discount program

Work Environment

Onsite