Commercial Management Coordinator

About the Role

The Commercial Management Coordinator supports the Ontario Line Technical Advisory program by integrating commercial management, cost controls, schedule support, risk tracking and document management. Working closely with the Project Director, Commercial Manager and other project leads, the coordinator ensures commercial compliance, financial accuracy and timely reporting within a fast‑paced P3, PDB and DBB environment. • Monitor contract compliance for HDR and subconsultants, including deliverables, fee schedules and change logs. • Prepare and administer subconsultant agreements in line with HDR requirements. • Manage project budgets and update cost forecasts to align with scope, schedule and commercial assumptions. • Maintain the Work Breakdown Structure across budgets, forecasts, deliverables and approved changes. • Provide end‑to‑end change management support, coordinating approvals and tracking change status. • Integrate approved changes into budgets, forecasts, WBS codes and financial systems. • Assist with contract close‑out, ensuring auditable and standards‑compliant documentation. • Apply project controls processes and tools to maintain data quality and governance. • Develop and review cost estimates for changes and internal budgeting, including annual work plans. • Prepare recurring reports and dashboards for internal leadership and the client. • Circulate and maintain the Risk Register, consolidating input from design and integration teams. • Participate in project reviews, highlighting cost and schedule risks with commercial exposure. • Track claim issues such as scope gaps or design revisions and help assemble evidence for resolution. • Verify submission compliance with HDR protocols (e.g., QuickBase, Unifier, client platforms). • Coordinate and maintain project documentation to ensure traceability and retention. • Onboard team members on commercial workflows, change management and controls tools. • Assist in document production and transmission during startup, execution and close‑out phases. • Coordinate information flow among HDR, subconsultants, partners and, when appropriate, the client. • Perform other duties as needed to support high‑quality, on‑time, compliant delivery.

Key Responsibilities

• ▸contract compliance
• ▸budget management
• ▸change management
• ▸project controls
• ▸risk register
• ▸reporting dashboards

What You Bring

Travel is limited to up to 10 % of the time, depending on project needs. This travel requirement supports on‑site coordination and stakeholder engagement. Preferred candidates have 2–5 years of multidisciplinary engineering or commercial management experience, strong decision‑making and analytical skills, and excellent written and oral communication abilities. They are proficient with Microsoft Office, familiar with project‑control tools such as QuickBase and Power BI, and have exposure to design‑bid‑build or progressive‑design‑build environments, including claims and contract negotiations. Required qualifications include at least three years of experience in architecture, engineering, design‑build or project‑controls roles, or a relevant bachelor's degree. Candidates must thrive in high‑performing teams, be self‑started, and demonstrate a commitment to quality, continuous improvement and HDR’s employee‑owned values. • 2–5 years of experience in multidisciplinary engineering design, construction, P3/AFP/PDB/DBB, project controls or commercial management. • Strong decision‑making, organizational, analytical and problem‑solving abilities. • Excellent oral and written communication skills; ability to coordinate and prioritize multiple tasks. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for document creation, data analysis and presentations. • Experience in Design‑Bid‑Build, Progressive Design‑Build or P3/AFP environments; Ontario Line/Metrolinx experience is a plus. • Familiarity with project controls tools (e.g., QuickBase, cost systems) and data visualization (e.g., Power BI). • Exposure to claims preparation, defense, negotiation and prevention. • Experience supporting negotiation of architectural and engineering contracts or subconsultant agreements. • Low‑code automation experience (e.g., QuickBase) for change, risk and invoice workflow tracking. • Minimum 3 years of experience in architecture/engineering, design‑build, P3, project management or project controls. • Bachelor’s degree in architecture, business, law or equivalent; entry‑level positions possible. • Ability to work effectively in high‑performing teams within a fast‑paced environment. • Self‑starter with strong communication and interpersonal skills.

Requirements

• ▸3+ years
• ▸bachelor's
• ▸microsoft office
• ▸quickbase
• ▸power bi
• ▸project controls

Work Environment

Office Full-Time