Invoice Coordinator

About the Role

The Property Services Invoice Coordinator oversees and coordinates the efficient processing of all invoices related to Commissionaire Security Services and Fuel Services. The role ensures accurate validation, entry, and resolution of invoices while maintaining strong relationships with internal teams and external suppliers. It supports financial operations and guarantees timely and accurate accounts payable processes. Core responsibilities include reviewing and validating incoming invoices for accuracy, completeness and compliance, managing the invoice validation mailbox, and entering invoices into the financial database promptly. The coordinator works with internal departments and external suppliers to identify and resolve discrepancies, maintains clear communication, and provides invoice data for financial reporting. Documentation such as purchase orders and call‑up records is created, organized, and kept audit‑ready, and continuous process evaluation drives efficiency improvements. • Review and validate incoming invoices for accuracy, completeness, and compliance. • Oversee invoice validation mailbox and provide timely responses to resolve issues. • Input invoices into the financial database promptly and accurately. • Identify and resolve invoice discrepancies in coordination with internal departments and external suppliers. • Maintain effective communication with suppliers, internal stakeholders, and departments to address invoice inquiries. • Provide invoices to the appropriate buyer for review, ensuring timely validation and processing. • Support financial reporting by supplying accurate invoice data. • Create, maintain, and organize documentation related to invoices, purchase orders, and call‑ups for audit readiness. • Continuously evaluate and improve invoice management processes for greater efficiency and accuracy. • Assist in creating and updating call‑up documents, identifying invoice issues, and resolving them with suppliers and the client.

Key Responsibilities

• ▸invoice validation
• ▸data entry
• ▸discrepancy resolution
• ▸supplier communication
• ▸financial reporting
• ▸process improvement

What You Bring

Desired qualifications feature post‑secondary education in accounting, finance or a related field, and experience in accounts payable or invoice processing. Candidates must be proficient with Microsoft Office—especially Excel and Outlook—exhibit high accuracy, strong analytical and problem‑solving abilities, and possess excellent time‑management and communication skills. Ability to work both independently and collaboratively, and to obtain required security clearance, is also required. • Post‑secondary education in accounting, finance, business administration or related field (preferred). • Previous experience in accounts payable, invoice processing or financial operations (asset). • Proficiency with Microsoft Office applications, especially Excel and Outlook. • Demonstrated accuracy and strong attention to detail. • Strong problem‑solving and analytical skills. • Excellent time‑management and organizational abilities. • Good verbal and written communication skills. • Ability to work independently and collaboratively within a team. • Eligibility to obtain required security clearance.

Requirements

• ▸accounting
• ▸accounts payable
• ▸excel
• ▸detail oriented
• ▸problem solving
• ▸time management

Benefits

This is a contract, full‑time position through March 31 2026 with a possible one‑year extension, offering remote work Monday‑Friday (7.5 hours per day) and a salary range of $47,118‑$58,897 per year, based on competencies and experience. BGIS values transparency; AI may be used in screening, but final decisions are made by human reviewers. • Contract position until March 31, 2026 with a possible one‑year extension; remote 7.5 hrs/day, full‑time; salary $47,118‑$58,897 per annum.

Work Environment

Office Full-Time