Project Coordinator

About the Role

As a Retail Projects Operations Supervisor within the Cooling Technologies Division at Integral UK, you will oversee the administration and financial reporting of cooling projects from initiation to completion, ensuring projects are delivered efficiently and profitably. The role involves coordinating with operational managers, project managers, and the contract manager to maintain accurate financial records and support project execution. You will support operational managers in managing work‑in‑progress, tracking debt profiles, and assessing customer profitability. Responsibilities include raising payment applications and sales invoices, reviewing WIP reports, maintaining purchase orders, uploading data to client systems, and providing administrative assistance for financial queries. • Support operational managers with work‑in‑progress and debt profile management • Assist operational managers in analysing customer profitability • Raise payment applications alongside project managers • Generate sales invoices following company policy • Review WIP reports and flag jobs over 60 days completed but not invoiced • Maintain the purchase order system • Prepare required financial reports • Provide administrative support to the Contract Manager for financial queries • Enter timesheets into relevant systems • Upload information to client systems and promptly update clients’ CAFM system • Liaise with the operations team from engineers to directors • Cover team members’ annual leave and sickness • Perform general administration duties as needed • Follow company administration procedures • Execute reasonable instructions from line managers and senior management • Attend team briefings • Cooperate with the company to meet moral and legal obligations

Key Responsibilities

• ▸wip management
• ▸payment applications
• ▸sales invoicing
• ▸purchase orders
• ▸cafm upload
• ▸financial reporting

What You Bring

The ideal candidate is working towards or holds a recognised finance qualification such as AAT, is proficient in Excel, Word and Outlook, and possesses strong IT and communication skills. Ability to work as part of a team, prioritize workload, and maintain attention to detail and accuracy are essential. • Working towards or holding a recognised finance qualification (preferably AAT) • Proficient in Excel, Word, and Microsoft Outlook • Good IT skills for using internal company systems • Ability to work collaboratively in a team • Strong ability to prioritise workload • High attention to detail and accuracy • Excellent communication skills

Requirements

• ▸aat
• ▸excel
• ▸word
• ▸outlook
• ▸it
• ▸communication

Work Environment

Office Full-Time