Project Administrative Assistant

About the Role

The role involves providing comprehensive administrative support to the project team and superintendent, including clerical duties, record keeping, meeting preparation, and coordination of deliveries and supplies. • Perform clerical tasks and operate basic office equipment • Answer incoming calls, provide information, forward calls, and take messages • File and maintain written records and create electronic copies • Receive, sort, and log all deliveries in a computer database • Prepare daily outbound deliveries • Prepare materials for design and construction meetings • Record and update minutes for site meetings • Procure consumable materials and office supplies • Support Superintendent with equipment inventory tracking and organization • Assist Superintendent with entry of craft worker timecards • Provide general project team support for day‑to‑day tasks • Schedule, track, and log repairs and maintenance for work trucks • Provide maps and directions to visitors, subcontractors, deliveries, and new employees • Log all applicants into the Craft Applicant Tracking Spreadsheet

Key Responsibilities

• ▸delivery coordination
• ▸inventory tracking
• ▸timecard entry
• ▸record keeping
• ▸meeting prep
• ▸procurement

What You Bring

Mortenson is seeking a Project Administrative Assistant who can interact with staff at all levels in a dynamic environment, demonstrating flexibility, resourcefulness, proactivity, and professionalism while handling confidential information. Candidates should have at least three years of administrative experience, preferably supporting large teams, an associate’s degree in business or a related field, and strong proficiency with Microsoft Office, email, calendar systems, and basic office equipment. The company is an equal opportunity employer and requires candidates to be legally authorized to work in the United States without visa sponsorship. • Associate’s degree in business or related field preferred • Minimum three years of administrative experience supporting large teams • Proficient with Microsoft Office, Excel, Email, Calendar, and PowerPoint • Strong knowledge of basic office equipment • Excellent written and verbal communication skills • Highly organized and detail‑oriented

Requirements

• ▸associate degree
• ▸3+ years
• ▸microsoft office
• ▸office equipment
• ▸communication
• ▸organized

Benefits

Benefits for non‑craft, non‑union employees working 25+ hours per week include medical, vision, and dental coverage, a 401(k) plan with Mortenson match, paid time off, employer‑paid life, AD&D, and disability insurance, mental‑health resources, tuition reimbursement, adoption assistance, and a gym membership discount. The base salary ranges from $51,000 to $68,900, with higher ranges for certain locations such as Denver, Chicago, Seattle, Portland, and Washington, D.C., based on knowledge, skills, experience, and internal equity. • Medical, vision, and dental insurance • 401(k) retirement plan with generous company match • Paid time off, holidays, and other paid leaves • Employer‑paid life, AD&D, and disability insurance • No‑cost mental health tools and concierge services • Tuition reimbursement and adoption assistance • Gym membership discount program

Work Environment

Onsite