Cushman & Wakefield
A global commercial real‑estate firm delivering services from leasing to asset and facilities management.
Administrative Executive
Oversee cost estimation, budgeting, contractor payments, and compliance for facilities projects.
Job Highlights
About the Role
The Administrative Executive at Cushman & Wakefield provides essential administrative and financial support for facilities management and maintenance contracts, ensuring accurate cost estimation, budgeting, and timely processing of payment documentation. • Prepare cost estimations and submit them to the Superintending Officer for approval. • Develop financial projections and control budgets and expenditures for contractor works. • Prepare IFM monthly payment claims and final accounts for facilities management and maintenance. • Conduct joint measurements with contractors on works orders and verify correctness against contract rates. • Compile payment claims, payment certificates, work orders, and invoices for timely submission. • Check, certify, and confirm contractor invoices to ensure they match payment certificates and works orders. • Collate and analyze all‑star rates and quotation rates to support future procurement decisions. • Endorse that all payment documents are prepared correctly in accordance with maintenance term contracts. • Take accountability for workplace safety and health standards, fostering a safety culture.
Key Responsibilities
- ▸cost estimation
- ▸budget control
- ▸payment claims
- ▸joint measurements
- ▸rate analysis
- ▸invoice certification
What You Bring
• Hold a diploma from a recognized tertiary institution. • Demonstrate strong organizational and coordination skills, proficiency in Microsoft Office Suite, and good written and verbal communication; prior administrative experience is preferred.
Requirements
- ▸diploma
- ▸microsoft office
- ▸organizational
- ▸coordination
- ▸communication
- ▸administrative
Work Environment
Onsite