Willdan
Engineering and energy consultancy serving utilities, public agencies, and industries.
Administration Manager
Manages administrative operations, supports executive leadership, oversees staff, policies, budgets, and facilities.
Job Highlights
About the Role
• Act as proxy and delegate to the Director of Administration to ensure continuity of operations. • Provide high‑level administrative and operational support to the Executive Leadership Team, including coordination, reporting, and execution of strategic initiatives. • Oversee daily administrative operations to maintain efficient, effective, and compliant business functionality. • Exercise independent judgment on administrative, operational, and personnel matters within established guidelines. • Supervise, mentor, and develop administrative staff, handling hiring, training, performance management, and workload planning. • Develop, implement, and maintain administrative policies, procedures, workflows, and internal controls. • Partner with corporate/shared services (IT, HR, Payroll, Finance, Facilities, Marketing, Fleet) to align and execute services. • Support remote teams across multiple U.S. offices, ensuring consistency, responsiveness, and alignment with division standards. • Manage administrative budgets, purchasing, vendor relationships, and expense controls. • Coordinate facilities operations, office space planning, equipment, and administrative infrastructure. • Support compliance initiatives through documentation, reporting, and adherence to company policies, legal requirements, and regulatory standards. • Assist with business and/or general construction licensing, registrations, renewals, and related compliance requirements. • Coordinate team travel, meetings, and company events as needed. • Identify and implement operational improvements and administrative efficiencies. • Maintain confidentiality and handle sensitive information with discretion and professionalism. • Travel occasionally (up to 20%) to support leadership, regional offices, or business needs.
Key Responsibilities
- ▸executive support
- ▸operations management
- ▸policy development
- ▸vendor management
- ▸facilities coordination
- ▸compliance reporting
What You Bring
• Minimum of 5 years progressive administrative or office management experience with supervisory responsibilities. • Proven experience supporting executive‑level leadership in a fast‑paced environment. • Demonstrated ability to work autonomously with discretion and sound independent judgment. • Strong leadership, interpersonal, and relationship‑management skills. • Excellent organizational, prioritization, and multitasking abilities. • Exceptional written and verbal communication skills. • Proficiency in Microsoft Office Suite. • Ability to collaborate effectively across departments and with corporate/shared services. • Willingness and ability to travel up to 20% as business needs require. • Experience with business or general contracting licensing is a plus. • Experience in the engineering or construction industry is a plus.
Requirements
- ▸microsoft office
- ▸5+ years
- ▸executive support
- ▸leadership
- ▸construction
- ▸contracting license
Work Environment
Office Full-Time