Administrative Assistant

About the Role

• Provide administrative assistance across departments by understanding business operations. • Handle telephone calls and correspondence with strong communication and confidentiality. • Organize tasks efficiently in a fast-paced environment. • Take and transcribe meeting minutes accurately. • Deliver executive-level support and act as liaison for interdepartmental management. • Schedule appointments and meetings for senior leadership. • Arrange travel and coordinate expense reporting for senior leaders. • Manage office filing system, handle mail, fax, and photocopy duties. • Create and implement project-driven administrative materials such as presentations and equipment orders. • Draft and process internal/external memos, announcements, and action plans.

Key Responsibilities

• ▸executive support
• ▸scheduling
• ▸travel coordination
• ▸expense reporting
• ▸document management
• ▸meeting minutes

What You Bring

You will be an integral part of our administrative team, supporting various departments and ensuring detailed execution of administrative tasks. Your strong organizational skills and attention to detail are essential for maintaining high standards and improving operational efficiency. The role requires strong communication, confidentiality, and professional demeanor while providing executive-level support, managing appointments, travel arrangements, and office operations. Proficiency in Microsoft Office and the ability to anticipate leadership needs are also important. • Maintain professional appearance and demeanor. • Utilize Microsoft Office (Word, Outlook, PowerPoint, Excel) proficiently. • Anticipate leadership needs and take proactive action.

Requirements

• ▸microsoft office
• ▸excel
• ▸communication
• ▸confidentiality
• ▸detail‑oriented
• ▸proactive

Work Environment

Office Full-Time