Jll
JLL provides professional services in real estate and investment management worldwide.
Maintenance Scheduler
Schedule and coordinate facility maintenance, ensuring optimal building performance.
Job Highlights
About the Role
The Maintenance Scheduler role is the strategic orchestrator of facility maintenance operations, creating and managing preventive maintenance programs for mechanical, electrical, plumbing and building systems. By partnering with technicians, vendors and facility managers, the scheduler ensures smooth, efficient building performance and contributes to cost management and client satisfaction. • Develop and maintain preventive maintenance schedules for mechanical, electrical, plumbing, and building systems. • Coordinate repair, inspection and routine maintenance activities with technicians, contractors and vendors. • Use CMMS (e.g., Maximo, ServiceNow) to create work orders, track performance metrics and generate reports. • Analyze equipment data and maintenance histories to optimize scheduling intervals and predict failures. • Prioritize maintenance tasks with facility managers based on operational needs and budget constraints. • Manage emergency response scheduling and arrange urgent repairs to minimize disruptions. • Monitor inventory of maintenance supplies and coordinate procurement with purchasing teams. • Prepare detailed maintenance performance reports for clients and internal stakeholders. • Ensure all maintenance activities comply with regulations, manufacturer recommendations and industry best practices. • Apply strong analytical, organizational and time‑management skills in a fast‑paced environment. • Communicate effectively with technicians, vendors and clients at all levels.
Key Responsibilities
- ▸preventive scheduling
- ▸cmms management
- ▸work orders
- ▸data analysis
- ▸inventory control
- ▸report generation
What You Bring
• Hold a bachelor’s degree in Engineering, Facilities Management, Business Administration or related field. • Possess 3–5 years of experience in maintenance scheduling or facilities management. • Demonstrate proficiency with CMMS platforms and advanced Excel for data analysis. • Knowledge of HVAC, mechanical, electrical and plumbing systems and their maintenance requirements. • (Preferred) Professional certification such as CFM or FMP. • (Preferred) Experience with predictive maintenance, condition monitoring and building automation systems. • (Preferred) Background in commercial real‑estate or corporate facilities environments. • (Preferred) Familiarity with lean maintenance, continuous improvement and regulatory compliance (OSHA, EPA). • (Preferred) Project management certification (PMP or CAPM).
Requirements
- ▸bachelor's
- ▸cmms
- ▸excel
- ▸hvac
- ▸pmp
- ▸3–5 years
Benefits
The position is based onsite in Thousand Oaks, California, with an estimated salary range of $70 k‑$73 k per year. JLL values diversity, does not sponsor visas, and considers applicants with varied backgrounds, including those with criminal histories where permitted by law. Employees receive a comprehensive benefits package that supports physical, mental and financial health, including 401(k) matching, medical/dental/vision coverage, paid parental leave at full salary, paid time off, company holidays and early access to earned wages through Daily Pay. • 401(k) plan with company matching contributions. • Comprehensive medical, dental and vision insurance. • Paid parental leave at 100 % of salary. • Paid time off and company holidays. • Early access to earned wages via Daily Pay.
Work Environment
Field