Fti
Dynamic engineering, construction, manufacturing and clean‑energy firm delivering end‑to‑end energy asset solutions.
Project Coordinator Assistant
Admin support for project coordinators, handling job data, paperwork, permits, and client service.
Job Highlights
About the Role
• Obtains permits and other miscellaneous items. • Coordinates reception/phone coverage as needed. • Enters job information in the accounting system (opens/closes jobs, clears committed costs). • Maintains the schedule of conference and training rooms, if applicable. • Types and compiles miscellaneous documents (i.e., proposals, submittals). • Processes miscellaneous paperwork and reports (i.e., job cost reports, weekly pending projects report, A/R collection reports, and timecards). • Provides excellent customer service to vendors, customers (internal and external), and field employees. May act as the main point of contact for field employees' inquiries. • Assists in the coordination of training classes. • Oversees coordination of special events (i.e., Branch Meetings, Trainings, lunches, etc.). • Assists with the coordination of shop and deliveries incoming and outgoing. • Assists with employee relations, as needed. • Compiles needed information (i.e., material purchases, sheet submittals, operation & maintenance manuals, etc.). • Completes A/R collection calls for Project Managers billings, as needed.
Key Responsibilities
- ▸permit management
- ▸data entry
- ▸report processing
- ▸customer service
- ▸training coordination
- ▸event planning
Work Environment
Office Full-Time