Kimley-Horn
A multidisciplinary engineering and planning firm offering innovative solutions in various sectors.
Administrative Coordinator - Vendor Management
Admin coordinator managing vendor programs, travel, expenses, and office support.
Job Highlights
About the Role
• Manage calendars, schedule meetings, process expenses and invoices, and arrange individual and group travel. • Administer vendor program tasks including invoicing, monthly expenditures, new user setup, and account maintenance. • Coordinate help desk communications, respond to AMEX and travel inquiries, and escalate issues as needed. • Generate reports on events, travel, and vendor spending. • Provide backup coverage for general team administrative duties. • Order supplies, liaise with vendors, and maintain organized records. • Perform ad‑hoc tasks and assist in creating plans, project manuals, and reports. • Maintain a positive, client‑focused attitude.
Key Responsibilities
- ▸calendar management
- ▸vendor administration
- ▸help desk
- ▸report generation
- ▸supply ordering
- ▸client support
What You Bring
• Minimum two years of relevant administrative experience. • Thrive in fast‑paced environments while juggling multiple priorities with urgency. • Exhibit exceptional organization and attention to detail. • Quickly learn and adapt to new tasks. • Proficient with Concur Expense, Excel, OneNote, and Outlook. • Strong verbal and written communication skills. • Self‑starter who delivers prompt, efficient assistance.
Requirements
- ▸2 years
- ▸excel
- ▸concur
- ▸multitasking
- ▸detail-oriented
- ▸communication
Benefits
Employees enjoy a robust benefits package that includes a generous retirement match, comprehensive health coverage, flexible time off, financial wellness programs, professional development opportunities, and family‑friendly resources. • 2‑to‑1 company match on up to 4% of compensation plus profit‑sharing. • Low‑cost medical, dental, and vision insurance. • Flexible time off, floating holidays, and half‑day Fridays. • Student loan matching, 401(k) contributions, and performance bonuses. • Tuition reimbursement and internal training programs. • New parent leave, family‑building benefits, and childcare resources.
Work Environment
Office Full-Time