Executive Assistant

About the Role

The principal responsibility of this position is to provide Executive Administrative support to the Co • Head and team of VP’s, Senior Associates, and Associates on the team. • Invoicing: submit any deal related invoices on behalf of the team ( this includes all the preliminary work of setting up new vendors and projects related with new deals) • General: Assist with special projects as needed; pro-actively anticipate work assignments whenever possible; • Expenses: Review, edit and complete expense reports; work with AP for timely payments and track reimbursements; • Maintain confidentiality of all sensitive and confidential issues. • Office Support: Order supplies preferred by team; retrieve guests/deliveries from lobby; • Printing: printing materials for weekly team meetings; regularly printing/binding large volume deal materials when required • Calendars: Maintain calendars, contacts and tasks (primarily done through Microsoft Office); schedule and coordinate internal and external meetings; ordering catering for any meetings requiring breakfast/lunch/refreshments • Presentations: Help prepare presentation materials; • Leave reporting: maintain PTO leave for entire team and submitting quarterly report to HR. • Travel: Coordinate complex domestic and international travel arrangements, which include flights (commercial or private), car service, dinner reservations, colleague and client meetings etc.

Key Responsibilities

• ▸invoice processing
• ▸expense management
• ▸calendar management
• ▸travel coordination
• ▸presentation prep
• ▸executive support

What You Bring

Collaborative/teamwork attitude and skills a must; Ability to work independently with strong follow-through skills; Experience with PeopleSoft Excellent communication skills – Strong organizational skills and attention to detail; Previous job references required; Strong computer and Internet research skills; Minimum of 8-10 years’ experience supporting senior level management; Flexibility to juggle an extensive degree of multiple and changing priorities; Resourcefulness (especially online) in executing projects; Excellent Microsoft Office Skills (primarily Outlook, Word and PowerPoint); College degree preferred; Experience with Concur • Maintain positive attitude in a very fast-paced and evolving work environment.

Requirements

• ▸peoplesoft
• ▸microsoft office
• ▸concur
• ▸college degree
• ▸8‑10 years
• ▸teamwork

Work Environment

Office Full-Time