Meetings and Events Specialist

About the Role

The Meetings and Events Specialist, also referred to as an Event Coordinator, plays a pivotal role in shaping a positive impression of the company by curating memorable on‑site and off‑site meetings and events. This position serves as an ambassador and liaison among clients, employees, and visitors, delivering a holistic, customer‑centric experience. Key responsibilities include greeting and directing visitors with professionalism, managing event logistics such as registration, catering orders, and vendor coordination, and ensuring that venue setups—chairs, tables, stages, décor—meet client specifications and safety regulations. The specialist also provides expertise in menu planning, room selection, and day‑of execution while optimizing meeting‑space utilization and handling internal client inquiries and complaints. Additional duties may include administrative support such as printing, copying, reception, answering phones, and assisting facility and hospitality teams as required. The position operates in a professional office environment with standard equipment and may involve travel between client sites under varying weather conditions. • Greet and direct visitors with professionalism and courtesy. • Manage event logistics, including registration, catering orders, and vendor coordination. • Set up chairs, tables, stages, and décor according to client specifications and safety codes. • Provide expertise in menu planning, room selection, and day‑of event execution. • Optimize meeting‑space utilization and resolve space conflicts. • Respond promptly to internal client inquiries, requests, and complaints. • Coordinate last‑minute logistical needs and give on‑site direction during events. • Build and maintain relationships with vendors, customers, and internal teams. • Maintain organization, prioritize tasks, and multitask efficiently. • Perform administrative duties such as printing, copying, reception, and phone coverage.

Key Responsibilities

• ▸event logistics
• ▸vendor coordination
• ▸venue setup
• ▸menu planning
• ▸space optimization
• ▸client support

What You Bring

The role demands strong relationship‑building skills with vendors, customers, and internal teams, effective communication, and the flexibility to work varying schedules as business needs dictate. Organization, prioritization, and the ability to multitask are essential for delivering best‑in‑class event experiences. Qualifications include an associate degree or equivalent experience, preferably three or more years in hospitality, event planning, logistics, or trade shows, and strong proficiency with the Microsoft Office Suite. Candidates must demonstrate strong oral and written communication skills, a positive attitude under pressure, and reliability. Compensation ranges from $24.65 to $29.00 per hour plus a comprehensive benefits package, and Cushman & Wakefield provides equal employment opportunity to all protected groups. • Hold an associate degree or equivalent experience; 3+ years in hospitality or event planning. • Proficient with Microsoft Office (Word, Excel, PowerPoint). • Exhibit strong oral and written communication skills and remain positive under pressure.

Requirements

• ▸associate degree
• ▸3+ years
• ▸microsoft office
• ▸communication
• ▸relationship building
• ▸positive attitude

Work Environment

Office Full-Time