Office Administrator

About the Role

• Track and reconcile office expenses, corporate card usage, and employee expense reports with accurate ERP allocations • Manage monthly invoicing for Verizon, FedEx, and other service providers. • Regularly check the company mailbox, processing incoming documents and packages. • Welcome and assist guests in a professional manner while maintaining confidentiality. • Serve as the primary administrative point of contact, coordinating schedules, meeting rooms, and office calendars • Stock and maintain kitchen supplies, snacks, and office supplies. • Review parking bills monthly, issue reminders, and disconnect transponders for employees with low office attendance. • Support onboarding and offboarding in partnership with HR, including access setup and asset distribution/recovery • Maintain visitor logs, badges, and basic security procedures. • Coordinate onboarding activities for new hires, including access card issuance, transponder setup, and distribution of office policies. • Process employee expense reports for domestic and international business trips, monitoring for accuracy. • Support offboarding activities, including asset collection, in coordination with HR and IT. • Assist with meeting and event coordination, including ordering monthly company lunches and setting up conference rooms. • Serve as the primary point of contact for visitors, clients, partners, and vendors. • Handle parking validations, transponder purchases/activations, and parking ticket reimbursements. • Manage procurement, inventory, parking/access administration, and departmental cost allocation • Ensure compliance with office policies and administrative guidelines • Distribute HQCA and other inquiry emails to relevant departments and respond to routine requests. • Ensure reception and common areas consistently reflect a professional, executive-level environment. • Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds • Coordinate FedEx shipments, create shipment labels, and allocate shipping expenses by department. • Own day-to-day office operations, including supplies, equipment, assets, facilities, vendors, and service providers • Oversee mail, deliveries, invoices, vendor approvals, and internal payment workflows • Process orders through Amazon, Costco, and other vendors, ensuring cost allocation by department. • Manage incoming calls, emails, and front-desk communications.

Key Responsibilities

• ▸expense tracking
• ▸invoicing
• ▸mail processing
• ▸visitor reception
• ▸onboarding
• ▸procurement

What You Bring

• Ability to manage multiple tasks, prioritize effectively, and meet deadlines. • Travel: up to 5% as needed • Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations • Noise level ranges from low to moderate (if in office setting) • Korean Bilingual proficiency • Bachelor's degree in business administration or related field preferred. • Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). • 3+ years of experience in office administration or similar role. • Noise level ranges from moderate to high (if on construction worksite) • Strong organizational skills with attention to detail and accuracy. • Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position • Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day • Excellent verbal and written communication skills.

Requirements

• ▸microsoft office
• ▸bachelor's
• ▸korean
• ▸3+ years
• ▸organizational
• ▸communication

Benefits

• Regular professional, office business setting

Work Environment

Office Full-Time