Wsp
WSP provides engineering, design, and consulting services across diverse sectors worldwide.
Assistant, Administrative Support
Provide administrative support to keep Vancouver office organized and efficient.
Job Highlights
About the Role
The role offers a key operational position in our Vancouver office, supporting impactful environmental and infrastructure projects across British Columbia. You will keep the team connected, organized, and ready to deliver exceptional work for clients and communities. You will create an organized, welcoming workplace, coordinate meetings and events, maintain information systems, support onboarding, troubleshoot technology, manage supplies, and handle travel and expense logistics. Collaboration with Business Support colleagues in BC and Yukon will drive shared projects and continuous improvement. • Ensure smooth daily operations of the Vancouver office, creating an organized and welcoming workspace. • Coordinate meetings, trainings, and events, preparing materials, logistics, and follow‑up on action items. • Serve as primary contact for internal teams, delivering clear, solution‑focused responses. • Maintain digital and physical information systems, including SharePoint, file organization, and document retrieval. • Support onboarding of new employees in the Earth & Environment business line. • Troubleshoot basic office and meeting‑room technology issues and liaise with IT as needed. • Manage supplies, PPE, business cards, catering, and other operational resources. • Arrange travel and process expense submissions in compliance with corporate policies.
Key Responsibilities
- ▸office operations
- ▸meeting coordination
- ▸sharepoint management
- ▸tech troubleshooting
- ▸supply management
- ▸travel logistics
What You Bring
We are looking for candidates with at least two years of administrative or coordination experience, preferably in professional services or technical consulting. Proficiency with Office 365 tools and strong organizational, prioritization, and communication skills are essential. A collaborative mindset, curiosity, adaptability, and a post‑secondary credential in administration (or related field) and a valid driver’s licence are assets. • Bring 2+ years of administrative or coordination experience in professional services or technical consulting. • Proficient with Office 365 suite (Outlook, Teams, Word, Excel, OneDrive, SharePoint) and eager to learn new tools. • Demonstrate strong organization, prioritization, and communication to meet deadlines. • Exhibit curiosity, initiative, and a collaborative mindset to drive continuous improvement. • Hold a post‑secondary credential in administration or related field and a valid driver’s licence (preferred).
Requirements
- ▸2+ years
- ▸office365
- ▸organization
- ▸collaboration
- ▸admin credential
- ▸driver's licence
Benefits
Compensation ranges from $45,600 to $66,800 depending on the province, with final salary based on education, experience, and other factors. Salary ranges are subject to change for business purposes.
Work Environment
Hybrid