Jll
JLL provides professional services in real estate and investment management worldwide.
Business Support, Administrative Assistant
Admin & logistics liaison handling purchase orders, supplier coordination, and order tracking.
Job Highlights
About the Role
Reporting directly to the Furniture Solutions department Director, the Furniture Solutions Coordinator serves as the link between purchase orders sent to suppliers and the logistics partner. The role ensures the administrative processing of sales orders, confirming they are complete and comply with internal procedures. It involves managing, registering, and tracking orders while communicating with customers from order entry through delivery, billing and invoice payment. The coordinator places purchase orders, verifies manufacturer confirmations, and collaborates with project managers and logistics to capture all project details for smooth delivery and installation. Financial closing of orders, preparation of delivery receipts, logistics books and procurement trackers are also required, as is on‑site presence during delivery and installation when needed. The role updates sales statistics, follows up on purchase‑order and supplier‑invoice validation, handles customer invoicing, and onboards new suppliers to ensure they meet JLL standards. • Place purchase orders and confirm supplier receipt • Verify manufacturer order confirmations • Coordinate project details with managers and logistics for delivery and installation • Register purchase orders and prepare delivery receipts • Maintain logistics books and procurement trackers • Provide on‑site support during project delivery and installation as needed • Update statistics and team sales reports • Follow up on validation of purchase orders and supplier invoices • Process customer invoicing • Onboard new suppliers and ensure compliance with JLL standards
Key Responsibilities
- ▸purchase orders
- ▸supplier verification
- ▸logistics coordination
- ▸procurement tracking
- ▸on‑site support
- ▸customer invoicing
What You Bring
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world‑class services, advisory and technology for our clients. We are committed to hiring the best talent and providing an environment where employees can thrive, grow meaningful careers and belong. Whether you have deep experience in commercial real estate, skilled trades or technology, you are invited to join us in shaping a brighter future. Successful candidates are organised, thorough, proactive and able to work autonomously while demonstrating strong team spirit and a keen sense of customer satisfaction. Required skills include expert knowledge of the Microsoft Office suite, strong written and spoken English, and familiarity with Navision and the furniture industry (minimum one year experience is a plus). The position is based on‑site in Dubai, UAE, and JLL welcomes applicants even if they do not meet every listed requirement. • Demonstrate organised, thorough and proactive work style • Exhibit flexibility, multi‑disciplinary approach and strong team spirit • Possess expert knowledge of Microsoft Office suite • Communicate fluently in written and spoken English • Familiarity with Navision (advantage) • Knowledge of furniture industry with at least one year experience (advantage)
Requirements
- ▸organised
- ▸team spirit
- ▸microsoft office
- ▸navision
- ▸english
- ▸furniture
Work Environment
Onsite