Business Support Admin / Proposal Administrator (Office base)

About the Role

The role provides comprehensive administrative support, including managing travel requests and arrangements, supporting timesheets and expense claims, coordinating travel and transport vendors with the Office Manager, handling ad‑hoc tasks for new project set‑up, liaising with external audit and corporate secretary, backing up SG office email management, and delivering other administrative assistance as needed. It also supports business generation and bid activities by maintaining CV conversion data, handling business‑as‑usual bids and fee extensions, coordinating and updating case studies, maintaining project case‑study databases, tracking completed and ongoing projects, preparing fee letters for extensions, and managing business and company registrations/renewals with agencies such as PSPC, eBACS, SISV and EPPU. • Manage travel requests, arrangements, and vendor coordination • Support timesheet submission and expense claim processing • Provide ad‑hoc administrative assistance for new project setups • Liaise with external auditors and corporate secretary • Back‑up management of SG office email inboxes • Maintain CV conversion data and support BAU bids and fee extensions • Coordinate, update, and archive project case studies in the database • Track and report on completed and ongoing projects • Prepare fee letters for project extensions • Handle business and company registrations/renewals (e.g., PSPC, eBACS, SISV, EPPU)

Key Responsibilities

• ▸travel coordination
• ▸expense processing
• ▸project setup
• ▸bid management
• ▸case management
• ▸registrations

What You Bring

Candidates should hold a bachelor’s degree in Marketing, Business Administration or a related field, and have 2‑4 years of experience in business support for professional services or similar industries. Required skills include proficiency with Microsoft Office and database tools, strong organizational and administrative abilities, experience in proposal coordination and document control, familiarity with client/vendor registration processes, excellent communication and coordination, and the ability to manage multiple tasks and meet deadlines. • Proficient in Microsoft Office Suite and database tools • Strong organizational, communication, and coordination skills • Ability to manage multiple tasks and meet deadlines

Requirements

• ▸microsoft office
• ▸database
• ▸bachelor's
• ▸2‑4 years
• ▸organizational
• ▸communication

Work Environment

Office Full-Time