Administrative Assistant III

About the Role

The Supply Chain Administrative Assistant supports both the Fleet and Materials functions and serves as the primary timekeeper for these groups. In addition to standard administrative duties, the role handles moderately complex assignments within established guidelines and procedures. • Compose, edit, and prepare correspondence, documents, reports, spreadsheets, graphs, and charts. • Identify and use effective computer applications for tasks. • Process timekeeping and employee changes for the department. • Greet visitors, direct them, and answer routine phone inquiries. • Maintain confidential personnel files and departmental reports. • Manage incoming mail, prioritize and route appropriately. • Order and maintain inventory of office supplies. • Provide training in area of expertise. • Design, administer, and improve office procedures. • Assist with departmental budget preparation and tracking. • Process payments for contractors and vendors. • Coordinate meetings, travel arrangements, and management schedules. • Maintain and update corporate documents and departmental files. • Conduct special projects, including data collection, analysis, and reporting. • Verify data input accuracy and correct errors.

Key Responsibilities

• ▸document preparation
• ▸timekeeping
• ▸data analysis
• ▸budget tracking
• ▸payments processing
• ▸procedure design

What You Bring

• Require high school diploma or equivalent and five years of administrative support experience. • Prefer additional secretarial or administrative coursework. • Broad knowledge of department operations and policies. • Proficient with word processing, spreadsheets, presentations, graphics, and databases. • Prior experience with UKG and/or Workday preferred. • Self‑motivated with excellent attention to detail.

Requirements

• ▸high school
• ▸admin experience
• ▸ukg
• ▸workday
• ▸spreadsheets
• ▸detail‑oriented

Benefits

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you’re looking for. The anticipated starting base pay for this position ranges from $22.00 to $31.00 per hour, and employees are eligible for a comprehensive benefits package that includes medical, dental, vision, life insurance, retirement plans, paid time off, and various reimbursement accounts. Additional perks such as a Spot On Bonus, tuition reimbursement, fitness center reimbursement, and volunteer paid time off further enhance the employee experience. • Base pay $22–$31 per hour. • Eligibility for Spot On Bonus, medical/pharmacy, dental, vision, and life insurance. • Dependent care, health care reimbursement accounts, HSA, and limited‑purpose FSA. • Transportation reimbursement, short‑ and long‑term disability, and Employee Assistance Program. • Fitness center reimbursement, tuition reimbursement, and transit programs. • Employee recognition, pension, 401(k), paid time off, holidays, volunteer paid time off, and parental leave.

Work Environment

Office Full-Time