Jll
JLL provides professional services in real estate and investment management worldwide.
Facilities Coordinator
Manage facility operations, GMP compliance, and vendor services for Apex site.
Job Highlights
About the Role
This role supports facility management by overseeing overall services, monitoring conditions, and working with property managers on routine operations. It involves procurement of supplies, escorting vendors, and handling general duties as needed. The position includes coordinating vehicle and equipment logistics, managing vendor relationships for soft services, and ensuring compliance with GMP standards. It also requires maintaining accurate CMMS data and work order management. • Provide overall facility management services and continuously monitor facility conditions. • Collaborate with property managers on routine operations, procurement, and vendor escorting. • Coordinate vehicle and equipment logistics and serve as interface for clients and visitors. • Manage GMP compliance, monitor environmental conditions, and ensure cleanliness standards. • Oversee soft‑service vendors (pest control, cleaning, landscaping, waste, catering) and maintain documentation. • Maintain CMMS data entry, work order management, and ensure accurate records. • Guide vendors and facilities staff to minimize disruptions.
Key Responsibilities
- ▸facility management
- ▸vendor coordination
- ▸gmp compliance
- ▸cmms management
- ▸logistics coordination
- ▸soft‑service oversight
What You Bring
Candidates should have at least two years of facility or property administration experience, preferably in regulated environments, with strong vendor management, Excel, and CMMS skills. Preferred attributes include the ability to multitask, work independently under time constraints, and strong written, verbal, and interpersonal communication. The role is onsite in Apex, NC, and does not provide visa sponsorship; applicants must be authorized to work in the United States without sponsorship. This position is open to qualified candidates who meet the outlined criteria. JLL leverages artificial intelligence to match candidate profiles with role requirements, analyzing skills and experience to provide insights about alignment with the position. AI capabilities help accelerate meaningful connections between candidates and opportunities. • 2+ years facility or property administration experience, preferably in GMP‑regulated environments. • Experience with vendor management for soft services and knowledge of GMP principles. • Proficient in Excel, MS Office, and capable of customizing administrative reports. • Experience with CMMS platforms and maintenance management systems. • Ability to plan, multitask, and work independently under time constraints. • Strong written, verbal, and interpersonal communication skills.
Requirements
- ▸facility admin
- ▸vendor management
- ▸gmp
- ▸excel
- ▸cmms
- ▸multitask
Benefits
Benefits include a 401(k) plan with matching contributions, comprehensive medical, dental, and vision coverage, paid parental leave at 100% salary, paid time off and company holidays, and early access to earned wages through Daily Pay. JLL is an Equal Opportunity Employer and provides reasonable accommodations for individuals with disabilities. Requests for accommodations can be emailed to [email protected]. Applications are accepted on an ongoing basis, with personal job alerts available for new opportunities. Current JLL employees should apply through the internal career site.
Work Environment
Onsite