Project Coordinator, Mission Critical

About the Role

• Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle. • Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes. • Processes information within specific timeframes in order to maintain efficiency and timeliness. • Provides timely and effective communication to internal and external stakeholders. • Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications. • Supports project management during the award process by; issuing and/or preparing bond memos; setting up, issuing, and fully executing subcontracts; system access to dashboards. • Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc., and maintains documents per established file structure. • Coordinates submission of project documentation per project requirements, prepares routine correspondence (letters, emails, meeting notes, proposals), and reviews outgoing materials for conformance with best practice standards and formats. • Creates and distributes potential change items (PCIs) and requests for information (RFIs), following up as needed to include pricing efforts and distribution of change orders. • Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (submittals, pay applications, bills of sale, compliance documentation, RFIs, and change documents). • Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors. • May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs. • Manages difficult or emotional customer situations promptly and efficiently. • Solicits and applies feedback to improve quality and service. • May support various administrative needs for the project team, such as arranging team member travel and managing expense reporting.

Key Responsibilities

• ▸worksmart
• ▸data management
• ▸bid management
• ▸dashboard reporting
• ▸pci/rfi management
• ▸compliance tracking

What You Bring

The working environment may require lifting up to 10 pounds, occasional travel, and non‑traditional hours to meet project needs. The typical setting is a normal office, though exposure to extreme hot or cold conditions can occur, and activities range from frequent sitting at a computer to occasional standing, walking, and climbing. • Shares subject matter expertise to support teamwork and deliver results. • Utilizes discretion and integrity with highly confidential and sensitive information. • Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs. • Minimum education: High School Diploma or GED (required). • Required experience: 2+ years administrative or clerical support. • Preferred experience: 2+ years construction project support. • Ability to perform work accurately, timely, and with attention to detail. • Proficient in Microsoft Office and capable of learning various software tools. • Strong verbal and written communication, organizational, and critical‑thinking skills. • Must be able to lift up to 10 pounds, work non‑traditional hours, and may travel occasionally; exposure to extreme conditions possible.

Requirements

• ▸high school
• ▸admin experience
• ▸construction support
• ▸microsoft office
• ▸communication
• ▸detail oriented

Benefits

The position offers a professional non‑union benefits package, with details available via the provided link. Applications are accepted for at least three business days and the posting may remain active until a qualified candidate is selected or the role is cancelled. • Benefits: Professional non‑union package (details via provided link).

Work Environment

Onsite