Business Operations Assistant (3 months Contract)

About the Role

Key duties include overseeing executive calendars, arranging meetings, and handling travel logistics for staff and event participants. You will also be responsible for processing expense reports, assisting with venue bookings and event set‑up, and keeping contact lists and documentation up to date. Additionally, you will support cross‑functional projects and coordinate with vendors and service providers as needed. • Oversee executive calendars and schedule meetings and appointments. • Coordinate travel arrangements for staff and event attendees. • Prepare and process expense claims accurately and promptly. • Provide logistical support for internal and external events, including venue booking and material setup. • Maintain up‑to‑date records, contact lists, and documentation for event coordination. • Assist cross‑functional projects with hands‑on operational support. • Liaise with vendors, partners, and service providers for event logistics.

Key Responsibilities

• ▸calendar management
• ▸travel coordination
• ▸expense processing
• ▸event logistics
• ▸record keeping
• ▸vendor liaison

What You Bring

The Business Operations Assistant role supports the team with daily operational and administrative tasks, emphasizing learning and contributing to high‑impact activities. This position offers a unique chance to acquire hands‑on experience in managing a high‑profile event within a fast‑moving environment, working alongside cross‑functional teams and executive leaders to ensure smooth internal operations and external engagements. We are seeking a candidate currently enrolled in a Business Administration program or a related field who demonstrates a strong interest in operations and event management. The ideal applicant is proactive, detail‑oriented, and capable of collaborating effectively across departments, with solid proficiency in Microsoft Office and a professional approach to confidential information. A commitment to a three‑month contract is required. • Currently pursuing a Business Administration degree or related diploma. • Demonstrated interest in operations and event management with a solution‑oriented mindset. • Excellent organizational skills and meticulous attention to detail. • Effective collaboration and communication across functions. • Proficiency in Microsoft Office and discretion handling confidential information.

Requirements

• ▸business administration
• ▸operations
• ▸event management
• ▸microsoft office
• ▸detail‑oriented
• ▸collaboration

Benefits

The role provides a competitive salary, paid vacation, holidays and sick leave, and a comprehensive benefits package. You will benefit from on‑the‑job and cross‑training opportunities in a collaborative team setting that prioritizes safety through the company’s Zero Harm policy. • Competitive salary with paid vacation, holidays, and sick time. • Comprehensive benefits package and on‑the‑job training opportunities. • Collaborative team environment focused on safety (Zero Harm policy). • Opportunity to gain hands‑on experience in high‑profile event and business operations.

Work Environment

Onsite