Apprentice Invoicing Administrator

About the Role

The Apprentice Invoicing Administrator reports to the Credit Controller and provides administrative support for all live contracts within the Maintenance Group, assisting the operational contract administration team with sales invoicing. Invoicing is performed in line with the agreed Contract Plan and Contract Rates, covering day‑work sales invoices, PPM billing, back‑billing, credit notes, and liaison with accounts to resolve invoice queries. The role is responsible for contract administration across all live contracts and operates under the authority levels defined in the company's Quality Management System. • Calculate day‑work sales invoices. • Generate sales invoices on AccountsIQ for dayworks and reactive repairs. • Check and raise PPM billing and future back‑billing. • Review PPM billing details such as periods, dates, contract values, travel time, and weekend rates. • Validate credit note requests and prepare credit paperwork for approval. • Liaise with accounts to resolve sales invoice queries. • Chase purchase orders from customers and internal operations teams. • Complete ad‑hoc administrative tasks as required.

Key Responsibilities

• ▸invoice generation
• ▸accountsiq
• ▸ppm billing
• ▸credit notes
• ▸purchase orders
• ▸contract admin

What You Bring

The position requires good numeracy and literacy (GCSE A‑C/Grade 5+), proficient PC skills in Excel and Word, and preferably AAT Level 2 (or working towards Level 2/3). Desirable experience includes procurement for mechanical/electrical installation, and work planning, programming, and costing of maintenance activities.

Requirements

• ▸gcse
• ▸excel
• ▸word
• ▸aat
• ▸procurement
• ▸planning

Benefits

BGIS is committed to diversity and inclusion, offering a barrier‑free recruitment process and equal employment opportunities for individuals from all backgrounds.

Work Environment

Field