Controls - Projects Coordinator

About the Role

The role supports the Heavy‑Duty New Unit Controls Value Stream Leader and the Global Operating Leader for the African Affinity Forum (AAF). Responsibilities include coordinating operating rhythms, preparing meeting materials, tracking deliverables, and providing comprehensive administrative assistance across multiple time zones. The position also involves managing travel, expense reporting, and serving as a trusted liaison for internal and external stakeholders. • Coordinate operating mechanisms, staff meetings, reviews, and leadership forums, including agenda creation, document preparation, and follow‑up tracking. • Capture meeting outcomes, decisions, and action items; actively drive follow‑up and closure of commitments. • Track key deliverables across the Heavy‑Duty New Unit Controls value stream and assigned enterprise initiatives, escalating risks and dependencies as appropriate. • Apply analytical thinking to prioritize information, organize data, and support decision‑making. • Provide direct administrative and coordination support to the Heavy‑Duty New Unit Controls Value Stream Leader / Global Operating Leader, managing complex calendars and scheduling across multiple leaders, teams, and time zones. • Coordinate domestic and international travel and handle expense reporting. • Serve as a trusted liaison between leaders, teams, and external partners while maintaining confidentiality and professionalism. • Provide backup administrative support to senior leaders within GE Vernova as needed. • Support the Global Operating Leader in executing African Affinity Forum (AAF) strategy, operating cadence, and engagement activities. • Coordinate global AAF meetings, town halls, off‑sites, and events (virtual and in‑person), including logistics, materials, and follow‑up. • Track AAF action items and initiatives aligned to priorities, ensuring visibility and progress updates. • Assist with preparation of executive‑level presentations, communications, and reporting related to AAF activities and impact. • Develop, edit, and format high‑quality presentations for strategic, operational, and financial reviews. • Assist with written communications, reports, and content that support leadership messaging and organizational alignment. • Ensure consistency, clarity, and accuracy of materials shared with leadership and broader audiences. • Organize internal logistics for workshops, customer visits, and team events. • Coordinate team activities, recognition, and engagement efforts. • Manage team space needs, including moves, new hire seating assignments, and space reconfigurations. • Coordinate office supplies and related administrative needs.

Key Responsibilities

• ▸deliverable tracking
• ▸calendar management
• ▸travel coordination
• ▸presentation development
• ▸stakeholder liaison
• ▸meeting coordination

What You Bring

Successful candidates will have a high school diploma or GED and five to seven years of experience delivering project, administrative, or executive support in a complex, matrixed organization. A college degree is preferred, along with strong proficiency in Microsoft Office, especially PowerPoint and Excel, and proven expertise in executive calendar and international travel management. The ideal candidate demonstrates professionalism, integrity, and discretion when handling sensitive information, and excels in communication, both written and verbal. They are proactive, adaptable, and comfortable operating in fast‑moving, ambiguous environments while collaborating effectively with in‑person and remote leadership teams. • High School Diploma or GED (required). • 5–7 years experience providing project, administrative, or executive support to senior‑level leaders in a complex organization. • College degree preferred. • Demonstrated ability to manage multiple priorities while meeting deadlines and long‑term objectives. • Experience working in large, matrixed organizations; familiarity with GE policies and operating rhythms is a plus. • Strong proficiency in Microsoft Office, particularly PowerPoint (executive‑level presentations) and Excel (tracking, organizing, and reporting work). • Proven experience with executive calendar management and international travel coordination. • Strong written, verbal, and interpersonal communication skills. • High degree of professionalism, integrity, and discretion with sensitive information. • Proactive, adaptable, and comfortable operating in ambiguous, fast‑moving environments. • Effective working with both in‑person and remote leadership teams.

Requirements

• ▸high school
• ▸college degree
• ▸5‑7 years
• ▸microsoft office
• ▸executive calendar
• ▸travel coordination

Work Environment

Hybrid