Assistant Facilities Manager

About the Role

The Assistant Facilities Manager provides comprehensive oversight of site and vendor management, client relationships, financial controls and team leadership within facilities operations. This hands‑on role balances operational oversight with strategic planning, requiring technical knowledge of building systems and strong leadership to drive performance excellence. The position manages vendors across janitorial, mechanical, electrical, HVAC and other critical systems while ensuring contract compliance and safety. The role involves a rotating on‑call schedule for client emergencies and work in varied environments such as mechanical rooms, office spaces and outdoor areas, requiring standing, walking and occasional lifting of materials. Physical inspection of building systems and coordination with fitness, food services, security and capital project teams are part of daily duties. • Manage site operations and ensure vendor compliance for janitorial, mechanical, electrical, HVAC and other critical systems. • Develop and maintain client relationships to meet key performance indicators and deliver high‑quality service. • Oversee financial management including budgeting, forecasting, spend reporting and processing vendor purchase orders and invoices. • Lead, onboard, train and evaluate a professional facilities team to foster teamwork and excellence. • Support implementation of short‑ and long‑term projects, innovative programs and cost‑reduction initiatives while coordinating with fitness, food services, security and capital project teams. • Handle site activities such as moves, events, safety protocols, reception services and participate in an on‑call rotation for emergencies. • Act as a JLL ambassador, upholding cultural, ethical and safety standards in collaboration with facilities leadership.

Key Responsibilities

• ▸vendor compliance
• ▸building systems
• ▸budget management
• ▸team leadership
• ▸project coordination
• ▸client relations

What You Bring

JLL empowers individuals to shape a brighter future in real estate by combining world‑class services, advisory and technology. The company is committed to hiring talented people, helping them grow meaningful careers and belong to a supportive culture. Whether you have deep commercial‑real‑estate experience, skilled‑trade expertise, or a technology background, you are invited to join the team. • Minimum 2 years of facilities management or operations experience and at least 3 years using CMMS/work‑order applications. • Basic knowledge of mechanical and electrical building systems for effective vendor oversight. • Strong contractor management skills, ensuring compliance with contracts and insurance requirements. • Proficiency with IT tools for reporting and communication, and strong analytical, organizational and presentation abilities. • Ability to ensure compliance with health, safety, environmental and risk‑management policies. • Undergraduate degree or equivalent experience in facilities management (preferred). • Ability to multitask, work independently in a fast‑paced environment and meet quality standards under time constraints. • Experience with annual budgeting, quarterly forecasting and capital planning processes. • Excellent communication skills for client relationship development and team leadership. • Experience with vendor contract procurement and sourcing support.

Requirements

• ▸facilities mgmt
• ▸cmms
• ▸mep systems
• ▸contractor mgmt
• ▸budgeting
• ▸undergrad degree

Benefits

Compensation is estimated at $80,000‑$90,000 annually, with final packages based on qualifications, location and market conditions. The position is located on‑site in Seattle, WA, and does not offer visa sponsorship; candidates must be authorized to work in the United States. JLL offers a supportive culture and comprehensive benefits that prioritize mental, physical and emotional health, including a 401(k) plan with company matching, medical/dental/vision coverage, paid parental leave at 100 % salary, paid time off, company holidays and early access to earned wages through Daily Pay. • 401(k) plan with company matching. • Comprehensive medical, dental and vision coverage. • Paid parental leave at 100 % salary. • Paid time off and company holidays. • Early wage access through Daily Pay.

Work Environment

Onsite