Proposal Coordinator

About the Role

• Manage internal workflows: route drafts for review, compile reviewer comments, and track version history. • Analyze RFQs/RFPs and assist in developing compliance matrices, proposal outlines, and schedules. • Assist with post-submission activities, including interview preparation, file archiving, and proposal debriefs. • Coordinate the collection and integration of proposal content, including staff resumes, project descriptions, forms, and certifications. • Maintain and regularly update content libraries (resumes, project write-ups, past performance data). • Collaborate with cross-functional teams across TRC, including technical, BD, and marketing staff. • Draft, edit, and tailor content for non-technical sections (firm qualifications, cover letters, executive summaries). • Ensure all proposal submissions meet client requirements, are delivered on time, and reflect TRC’s brand and messaging standards. • Contribute to continuous improvement efforts, including proposal templates, style guides, and team best practices. • Support end-to-end proposal development, from opportunity tracking to final submission

Key Responsibilities

• ▸workflow management
• ▸compliance analysis
• ▸content integration
• ▸proposal development
• ▸proposal delivery
• ▸process improvement

What You Bring

• Self-motivated, responsive, and committed to delivering high-quality work. • Strong writing, editing, and proofreading skills with attention to detail and organization. • Familiarity with SF330 forms preferred but not required. • Proficiency in Microsoft Office (Word, PowerPoint, Excel); experience with Adobe InDesign preferred. • 2-5 years of experience in a proposal coordination, marketing, or writing-focused role within the A/E/C, environmental, or professional services industry. • Ability to manage multiple deadlines and shifting priorities in a fast-paced environment. • Strong understanding of municipal and state procurement processes; experience reviewing and responding to public sector RFPs and RFQs. • Bachelor’s degree in marketing, communications, English, journalism, environmental studies, or related field. • Familiarity with environmental services or consulting preferred, but not required.

Requirements

• ▸microsoft office
• ▸indesign
• ▸sf330
• ▸2-5 years
• ▸bachelor's
• ▸procurement

Benefits

• These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees. • Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year). • All full-time employees enjoy a minimum of 8 Paid Holidays per year. • 401k package that includes both traditional and Roth IRA options and Company match. • TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence. • Medical, dental, vision, and disability insurance.

Work Environment

Office Full-Time